Role & Responsibility :We are a growing handbag manufacturing company with an active presence on major e-commerce marketplaces (Amazon, Flipkart, Myntra, etc.).

We are looking for a practical, detail-oriented Accounts & Operations Executive to manage our daily accounting, marketplace settlement reconciliations, factory vendor bills, and store room inventory control systems.

This is an end-to-end operational accounting role requiring close coordination with factory staff, store supervisors, and our external CA team.

# Key Responsibilities

1. Daily Accounting & Bookkeeping

- Log all raw material purchase bills, utility expenses, vendor invoices, and payment vouchers into Tally Prime and Zoho.
- Perform 3-Way Matching: Verify supplier invoices against physical Material Inward Slips (GRN) signed by the factory store supervisor before posting bills into Tally.
- Raise Debit Notes / Credit Notes immediately for short shipments or damaged raw material receipts.
- Issue delivery challans, tax invoices, and e-way bills for outgoing shipments.

2. Store & Inventory Management (System Control)

- Maintain item profiles, raw material levels, and Bills of Materials (BOM) in Zoho Inventory
- Issue raw materials in Zoho based on written, signed Material Issue Slips received from the production supervisor.
- Conduct periodic physical stock audits of raw materials (canvas, faux leather, hardware, packaging) and finished handbags, reconciling physical counts against software records.




- Track raw material reorder levels and alert management before stock runs out.

3. E-Commerce Financial Reconciliation & Claims

- Reconcile weekly and monthly marketplace payout settlements (Amazon, Flipkart, Myntra) against bank deposits.
- Inspect customer return parcels arriving at the factory gate and file.

SAFE-T / Reimbursement claims on seller portals for wrong or damaged returns.

- Audit platform fees, commission structures, and logistics weight slab charges.

4. Cash, Payroll & CA Coordination

- Manage physical petty cash using an Imprest/Fixed Float system with mandatory signed vouchers.
- Compile monthly worker attendance, calculate salaries, overtime, and advances, and prepare payout sheets for management approval.
- Compile and hand over monthly sales, purchase, bank statements, and TDS summaries to our external Chartered Accountant by the 5th of every month.
- Prepare a basic monthly internal Profit & Loss (P&L;) MIS report for operational clarity.

# Required Candidate Profile & Skills

- Experience: 3 to 6 years of hands-on bookkeeping and inventory control experience in a manufacturing unit or e-commerce seller setting.
- Software Competency: Proficient in Tally Prime, Zoho Books / Zoho Inventory, and MS Excel (VLOOKUP, Pivot Tables, basic formulas).
- Process Discipline: Firm approach toward maintaining physical documentation (signed vouchers, GRN slips, issue slips).
- Personality: Reliable, grounded, assertive about rules, and comfortable working directly inside a factory environment.

📌 Accounts & E-Commerce Operations Executive (Noida)
🏢 Classy Women
📍 Noida