Role & responsibilities:

1. End-to-End Talent Acquisition and Employee Life Cycle:

- Manage the end-to-end recruitment process, from sourcing and screening candidates to interview coordination, selection, offer rollout.
- Coordinate with hiring managers and relevant stakeholders to ensure timely closure of positions.
- Maintain and regularly update the recruitment tracker, ensuring accurate visibility of open, closed, and upcoming positions.
- Support a seamless employee experience across key stages of the employee lifecycle, from pre-joining and onboarding through internal movements and separation.
- Coordinate with relevant stakeholders to ensure timely completion of employee lifecycle processes and documentation.
- Identify opportunities to improve employee experience and streamline People Operations processes.

2. Invoice Review, Processing & Vendor Management:

- Review and process invoices received from recruitment consultants, internal contractual staff, and Background Verification (BGV) vendors.
- Verify invoices against applicable contracts, agreed terms, and supporting documentation.
- Coordinate with relevant stakeholders to resolve discrepancies and ensure timely submission and processing of invoices.
- Support the end-to-end empanelment of new recruitment vendors, including raising Purchase Requisitions (PRs), coordinating the required documentation and approvals, and facilitating the vendor onboarding process.
- Maintain records of empanelled recruitment vendors and ensure compliance with applicable procurement processes and guidelines.

3. Offer Generation & Contract Management:

- Prepare and generate employment offers for selected candidates in accordance with organizational policies and approved compensation structures.
- Coordinate the creation, issuance, and execution of employment contracts to new joiners.

4. Relocation Management:





- Coordinate relocation requirements for new joiners and employees undergoing internal movements.
- Liaise with employees, vendors, and relevant internal stakeholders to facilitate relocation support and ensure smooth transitions.
- Maintain appropriate documentation and records related to relocation requests and expenses.

5. Reports & Budget Tracking:

- Prepare and maintain regular reports and dashboards on recruitment, employee lifecycle, vendor, invoice, relocation, and other People Operations activities.
- Track recruitment and People Operations budgets against approved allocations and monitor actual expenditure.
- Maintain accurate and up-to-date records of recruitment-related costs, including consultant fees, BGV expenses, relocation costs, and other applicable People Operations expenses.
- Monitor budget utilization and identify variances between approved budgets and actual expenditure, highlighting key deviations to relevant stakeholders.
- Support periodic forecasting of recruitment and People Operations expenses based on hiring plans, business requirements, and anticipated activities.
- Provide timely data and insights for monthly/quarterly People Operations reviews, management reporting, and decision-making.
- Ensure accuracy and consistency of data across trackers, reports, and relevant systems.
- Support reconciliation of invoices and expenses with budget trackers and approved financial records.
- Maintain appropriate documentation and audit trails for reports, budgets, and expenditure-related records.




- Identify opportunities for cost optimization and process improvements while ensuring compliance with organizational policies and approved budgets.

Preferred candidate profile

Required:

- Demonstrated ability to design and implement Human Resources programs and initiatives, preferably in development sector.
- Bachelors or Master's degree with minimum of 3 years of professional experience in HR position.
- General knowledge of the principles and practices of personnel administration.
- Generalist HR background preferably developed through various specialist assignments. The most significant of which would be; recruiting, employee training and development, HR administration, compensation, and compliance.
- Demonstrated strategic approach to HR with the ability and willingness to also execute the tactical elements of the job.
- Ability to work within narrowly defined objectives under general supervision
- Ability to effectively address well defined problems of moderate complexity and complete moderately complex assignments
- Generally, assists with Country Office wide projects assigned by the Officer, People Operations
- Generates tactical solutions that address the needs of various departments in the Country Office.
- Excellent communication skills in English (oral and written) and capability to relate and interact with multicultural teams and represent the organization in professional forums.

Preffered:

- Have a passion for our mission and a solid desire to impact a dynamic non-profit organization.
- Be innovative and creative not afraid to try something new and inspire others to do so.
- Have a solution-oriented approach.
- Have a very high level of personal and professional integrity and trustworthiness.
- Have a robust work ethic and require minimal direction.
- Work well independently as well as part of a team.
- Thrive in a fast-paced and fun environment.

Please share your resume at [email protected]

📌 Associate, People Operations (New Delhi)
🏢 Room to Read
📍 New Delhi