Job Summary

We are looking for a proactive and well-organized Executive Assistant / Front Desk & Admin Executive to support senior management and ensure smooth day-to-day administrative operations. The role requires handling front desk responsibilities, coordinating with internal teams, vendors, and clients, and maintaining professional office operations in a real estate workplace.

Key ResponsibilitiesExecutive Assistant (EA) Responsibilities
Provide direct administrative and secretarial support to Directors / Senior Management
Manage calendars, meetings, site review schedules, and follow-ups
Track action points and ensure timely closure with internal departments
Handle confidential information with discretion

Front Desk Responsibilities
Manage front office operations and maintain a skilled visitor experience
Coordinate meetings, client visits, consultants, and vendors
Maintain visitor logs and office entry protocols

Admin & Office Management
Coordinate with vendors for housekeeping, pantry, security, stationery, and office supplies
Maintain office files, records, approvals, and documentation




Support HR admin tasks such as attendance, leave records, and joining formalities
Assist finance team with bill tracking, vendor invoices, and documentation
Ensure smooth coordination between site teams and head office

Required Skills & Competencies Technical Skills
Proficient in MS Office (Excel, Word, PowerPoint)
Experience in real estate / construction office processes preferred
Basic understanding of billing, purchase coordination, and vendor handling

Behavioral & Soft Skills
Excellent communication and interpersonal skills
Highly organized, detail-oriented, and multitasking ability
Professional attitude with robust follow-up skills
Ability to handle pressure and multiple stakeholders
Trustworthy, discreet, and reliable

Preferred Background
Prior experience in Real Estate Developer / Construction / Architecture firm :
Exposure to dealing with site teams, consultants, and senior leadership

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Executive Assistant & Office Administration Greater Kailash (India)
🏢 Aarcon
📍 India