- Coordinate Steering Committees and project review meetings.
- Prepare agendas, presentations, and meeting minutes.
- Maintain project decision logs.
- Track actions, commitments, and approvals.
- Ensure governance processes are properly implemented.
Project Coordination
- Coordinate activities between all project functions.
- Facilitate communication between Architect, IBD, PMC, EPC contractors, and Safran stakeholders.
- Organize workshops, design reviews, and tender meetings.
- Support interface management across disciplines.
Reporting and Follow-up
- Consolidate information from project managers.
- Prepare weekly and monthly project reports.
- Support the Project Director in KPI monitoring.
- Maintain project dashboards and status reports.
- Follow up on risks, issues, and mitigation actions.
Documentation Management
- Maintain the project filing structure.
- Ensure controlled distribution of project documents.
- Manage correspondence registers.
- Maintain meeting records and project archives.
Stakeholder Management
- Coordinate communications with internal and external stakeholders.
- Support visits, workshops, and executive reviews.
- Prepare communication materials and management presentations.
Tender and Contract Support
- Support the preparation and issuance of consultation documents.
- Organize bidder meetings and clarification sessions.
- Maintain tender documentation records.
- Track contractual deliverables and milestones.
- Preferred candidate profile
Technical Competencies
Project Management
- Project governance processes.
- Action tracking and follow-up.
- Meeting management.
- Risk and issue tracking.
- Project reporting.
- KPI monitoring.
- Stakeholder mapping and management.
Digital Tools
- Microsoft Office Suite (advanced level).
- Microsoft Teams.
- SharePoint.
- Power BI (preferred).
- Microsoft Project (basic understanding).
- Document Management Systems.