Job Overview

Act as the single point of coordination for Titan Laboratories participation in pharmaceutical trade exhibitions and industry events, including CPHI, IFX and similar forums. Consolidate requirements from the Sales team, coordinate with approved exhibition vendors, track artwork, product lists, stall branding, materials, schedules and approvals, and ensure smooth execution within agreed timelines and budgets.

Roles & Responsibilities

1. Event Planning & Tracking

- Maintain an annual exhibition calendar and event-wise checklists, timelines and responsibility trackers.
- Coordinate exhibitor registrations, deadlines, stall specifications and logistical requirements as assigned.

2. Internal Coordination

- Collect and consolidate approved product lists, stall content, brochures, banners and display requirements from Sales and relevant technical teams.
- Follow up for artwork/content approvals and maintain a single version of approved materials.

3. Vendor & Design Coordination

- Serve as the primary contact for the appointed exhibition vendors and designers.
- Share consolidated briefs for stall layouts, hoardings, banners, printing,



fabrication and setup; track proofs, corrections and final sign-off.

4. Event Execution & Logistics

- Monitor production, dispatch, venue setup and readiness against event deadlines.
- Coordinate issue resolution and escalate delays or deviations promptly; attend event sites when required.

5. Budget, Records & Closure

- Obtain and compare quotations where required, track expenditure against approved budgets and verify deliverables for invoice processing.
- Maintain event-wise records and submit a post-event closure report with costs, vendor feedback and lessons learned.

Preferred candidate profile

- Solid organization, follow-up, vendor coordination and stakeholder communication skills.
- Proficiency in MS Excel, PowerPoint, email and basic artwork review; attention to detail and deadlines.
- Basic familiarity with exhibition stalls, signage, printing, branding materials and vendor quotations.

Willingness to travel to event venues or work outside normal hours when required

📌 Executive Event Coordination (Exhibitions) (Navi Mumbai)
🏢 Titan Laboratories
📍 Navi Mumbai