Job Purpose

Ensure flawless execution of training programs by managing training calendars, session scheduling, logistics, communication, participant coordination, feedback, assessments, and reporting. This role drives the operating rhythm for training delivery and closure.

Key Responsibilities

A) Training Program Coordination

- Coordinate training programs (classroom, virtual, blended) from planning to closure.
- Create and maintain the training calendar (monthly/quarterly), publish schedules, and track changes.
- Schedule sessions with trainers/SMEs and confirm availability, agendas, and participant lists.
- Manage nominations, batch formation, attendance tracking, and completion tracking.

B) Communication & Participant Management

- Send session invites, reminders, and joining instructions (MS Teams/Zoom).
- Share pre-reads, learning kits, post-session content, and reinforcement material to participants.
- Coordinate with managers for nominations, attendance follow-up, and escalations where needed.

C) Logistics & Vendor Management (for physical sessions)

- Arrange venue, seating, travel, accommodation (if applicable), food, stationery, printing, and A/V setup.
- Coordinate with vendors for training logistics and ensure cost-effective execution.
- Run on-ground checks to ensure session readiness (setup, materials, connectivity).

D) Feedback, Assessments & Records

- Roll out feedback forms, consolidate results, and share insights with the Training Head.
- Coordinate assessments (e.g., Microsoft Forms MCQs) and publish score summaries.
- Maintain program documentation: attendance, learning records, trainer notes, and program closure reports.

E) Reporting & MIS

- Prepare weekly/monthly MIS: sessions conducted, coverage, participation, feedback scores, assessment summaries.
- Maintain trackers for planned vs completed training, audience coverage, and compliance.

Required Skills (Must Have)





- Training coordination and program operations
- Calendar management and scheduling discipline
- Robust communication (email and stakeholder coordination)
- MS Excel, MS PowerPoint, Outlook/Calendar tools
- Virtual platform handling: MS Teams / Zoom (basic troubleshooting)
- Tracking, documentation, and MIS reporting

Key Responsibilities

A) Training Program Coordination

- Coordinate training programs (classroom, virtual, blended) from planning to closure.
- Create and maintain the training calendar (monthly/quarterly), publish schedules, and track changes.
- Schedule sessions with trainers/SMEs and confirm availability, agendas, and participant lists.
- Manage nominations, batch formation, attendance tracking, and completion tracking.

B) Communication & Participant Management

- Send session invites, reminders, and joining instructions (MS Teams/Zoom).
- Share pre-reads, learning kits, post-session content, and reinforcement material to participants.
- Coordinate with managers for nominations, attendance follow-up, and escalations where needed.

C) Logistics & Vendor Management (for physical sessions)

- Arrange venue, seating, travel, accommodation (if applicable), food, stationery, printing, and A/V setup.
- Coordinate with vendors for training logistics and ensure cost-effective execution.
- Run on-ground checks to ensure session readiness (setup, materials, connectivity).

D) Feedback, Assessments & Records

- Roll out feedback forms, consolidate results, and share insights with the Training Head.
- Coordinate assessments (e.g., Microsoft Forms MCQs) and publish score summaries.
- Maintain program documentation: attendance, learning records, trainer notes, and program closure reports.

E) Reporting & MIS

- Prepare weekly/monthly MIS: sessions conducted, coverage, participation, feedback scores, assessment summaries.
- Maintain trackers for planned vs completed training, audience coverage, and compliance.

📌 Training Coordinator (Gurugram)
🏢 Eastman Auto u0026 Power
📍 Gurugram