Sales &

- Payment Coordination

- Coordinate closely with Sales Manager, C&F; agents and Factory team to manage billing, sales closures, and all commercial sales-related matters.
- Follow up diligently with clients for outstanding payments and ensure timely collections.
- Maintain up-to-date ledgers and track bank account records by location to support smooth financial operations.
- Share outstanding details with Sales Managers and ensure timely billing approvals are granted to C&F; agents after verification.

Billing &

- Sales Closing

- Monitor the opening and closing of billing cycles in alignment with the status of market outstanding.
- Actively participate in month-end sales closing processes, coordinating with IT and internal departments for timely data submission.
- Prepare and share monthly closing reports for documentation and analysis.

Market Outstanding Management

- Track and control outstanding payments to ensure minimal delays in collection.
- Share outstanding statements and ensure all sales-related data is up-to-date for internal reviews and decision-making.

CRM Management &

- Commission Tracking

- Maintain and regularly update CRM data based on actual sales.
- Process and verify booking schemes and incentive programs.
- Calculate commissions for the sales team and follow up on advance commissions by ensuring proof of sale is submitted within the agreed timeline.





Expense Management

- Receive and verify expense reports submitted by Field Sales Admins, ensuring accuracy and explicit mention of outstanding balances.

- Monitor expenses in relation to sales targets and outstanding dues.

Full &

- Final Settlement

- Collaborate with HR for the final settlement process of resigned Field Staff's.
- Verify outstanding balances with stockists and compile relevant salary, expense, and dues data for submission.

Documentation &

- Reporting

- Prepare and maintain accurate reports such as Party Ledgers, Outstanding Statements, and Stock Statements.
- Ensure timely and accurate documentation of all commercial activities for audit and internal use.

Tender Handling

- Assist in the processing and submission of tenders as and when required, ensuring proper documentation and compliance.

Key Requirements

- Bachelor’s degree in Business, Commerce or related field. MBA preferred.
- 2–4 years of experience in commercial, sales, or business development roles in the pharmaceutical industry.
- Strong analytical and commercial acumen
- Good understanding of pharma market dynamics, pricing, and regulatory frameworks.
- Proficient in MS Office;

experience with CRM and ERP tools is a plus.

- Strong communication, negotiation, and interpersonal skills.

📌 Sales Coordinator (Vadodara)
🏢 Vital Care Private
📍 Vadodara