Front Desk & Guest Management

- Review and update procedure System and documents related Front desk and Guest Management
- Co-oridnate with all R&D; Managers and Tech Centre Head for all Guest, Customer, Senior Leadership Visit and their travel and Food arrangements

Employee Relations

- Liaise with external stakeholders like local government authorities, social workers, local politicians, labour commissioner, villagers, etc. to develop relationships and enable smooth & efficient functioning of the Tech Centre
- Make arrangement for employee relations activities like Monthly Town Hall, Birthday Celebrations, Employee Get together, Sports Activities at Tech Centre level to ensure a high level of employee satisfaction
- Ensure compliance with labour laws and regulations (Contract Labour Act, PF, Employee State Insurance, Workmen Compensation, Minimum Wages etc.)

MIS & Audit Support

- Preparing Annual Budget for Administration, Facility & Utility, Legal Compliance, Employee welfare.
- Preparing reports for HR MIS like Contract Manpower, Transport Cost, Travel Cost, Facility & Utility Cost
- Tracking monthly budget vs actual status & preparing HR Dashboard for monthly Business Review Meeting
- Responsible for Preparation & Review of Audit Report & Support & Resolves Auditor Quires related to Agency & Contract Resources, Administrative Expenses, facility Expenses and etc.
- Reviewing Audit report & preparing action plan & tracking action plan for closure of Non confirmative

Administration

- Supervise and Guide Housekeeping and Security Manpower
- Monitor and Review CCTV footage and take corrective actions
- Manager Cafeteria, Pantry,



Employee Transport and Guide various agencies and track their services as per SLA signed.
- Manager garden, uniform distribution, issue of PPEs
- Manager Travel and Hotel Booking through travel desk
- Manager Telephones, Mobile SIM, EPBX
- Manager Courier and process Domestic and International Courier with agency
- Manage Printing & Stationary and ensure it is available on right time and consumed appropriately

Purchase Request and Invoices

- Establish and lead Centralized Purchase Request for CTO Org
- Transparent invoices by doing SRN in SAP and Co-ordination with Finance and Purchase for smooth execution of services

Facility and Utility Maintenance

- Plan Preventive and Breakdown Maintenance of Equipments like UPS, Air Conditioning, Fire Fighting Equipments, Telephone & EPBX, Access Controls, CCTV and Water Purifier.
- Attending Breakdown and Coordinate with service provider for resolutions.
- Identifying the power wastage & plan for energy conservation through reduction of energy consumption, reuse of energy, circuit modification and etc.
- Coordinate and Follow up with Corporate Civil Team for completion or modification any projects related facility expansion and modification in Office and Test Lab Area

Safety Officer

- Prepare and Review all safety measures like Evacuation Map, Signages and Format




- Provide right safety training to Safety Committee and Housekeeping and Security Team
- Conduct periodic Safety Audit like Fire Extinguisher, Fire Hydrant Line, Fire Alarm System, Major Equipments and Machinery and take actions
- In case Unsafe conditions inform to Tech Centre Head and R&D; Head and Test Lab Head for action implementations
- Conduct periodic audit of Employee Transport and take action through service provider
- Prepare Safety Audit Report and MIS every month and inform to different stakeholders

Relation with Landlord and Service Provider

- Address any building issue related to Water, Electricity, Parking, Common Area Maintenance (CAM)with Elpro and raise concern to respective stakeholder in Varroc
- Address Internal and External Maintenance related to Elpro Building and get it solved by respective agencies

Educational Qualifications

- Qualifications : Minimum Qualification required: Masters degree
- Technical Skills/Knowledge:
- Understanding of Tech centre business operations
- Understanding of all admin processes and systems
- Knowledge of all applicable labour laws and social security acts
- Employee relationship management
- Understanding of SAP

a) Work Experience

- 15 years of industry experience with at least 5-8 years experience in Tech Centre or IT Industry

Role: Head - Administration, Industry Type: Auto Components, Department: Administration & Facilities, Employment Type: Full Time, Permanent Role Category: Administration Education UG: Any Graduate read more

Key Skills Skills highlighted with ‘‘ are preferred keyskills adminHousekeeping ManagementCanteen ManagementTransport ManagementSecurity Management Facilities

📌 Opening For Lead - Admin (R&D) (Pune)
🏢 Varroc
📍 Pune