Purpose/Objective

To manage administrative operations, facility coordination, statutory compliance activities, vendor management, office infrastructure, employee support services, and governance requirements across project sites and corporate offices.

The role ensures smooth day-to-day administration while maintaining compliance with applicable statutory, regulatory, and organizational requirements.

Key Responsibilities of Role

A.

Administration Management - Manage day-to-day office and site administration activities.

- Ensure smooth functioning of office infrastructure and facilities.
- Coordinate housekeeping, pantry, stationery, office supplies, and consumables.
- Oversee office space management and workplace upkeep.
- Monitor administrative service providers and support staff.
- Maintain administrative records, registers, and documentation.
- Ensure uninterrupted availability of essential office services.

B.

Facility Management - Coordinate maintenance of office buildings, site offices, and common facilities.

- Monitor electrical, HVAC, plumbing, and utility services.
- Coordinate preventive and breakdown maintenance activities.
- Ensure proper upkeep of office assets and infrastructure.
- Support facility inspections and service quality audits.
- Monitor utility consumption and cost optimization initiatives.

C.

Vendor & Service Contract Management - Coordinate onboarding and management of administrative vendors.

- Monitor vendor performance against service-level agreements.
- Review vendor bills and support payment processing.
- Maintain vendor contracts, work orders, and service records.
- Conduct periodic vendor performance evaluations.
- Ensure contractor compliance with company policies and safety requirements.

D.

Compliance Management - Maintain statutory licenses, approvals, registrations, and regulatory records.

- Track validity and renewal schedules of statutory documents.




- Ensure compliance with applicable labor laws and local authority requirements.
- Support implementation of company policies and governance frameworks.
- Maintain compliance trackers and documentation repositories.
- Coordinate corrective actions for compliance observations.

E.

Audit & Governance Support - Support internal audits, statutory audits, and compliance reviews.

- Maintain documentation required for inspections and audits.
- Track closure of audit observations and action items.
- Prepare compliance reports for management review.
- Ensure records are maintained as per organizational standards.
- Assist in implementation of audit recommendations.

F.

Security & Access Coordination - Coordinate with security teams for access management and visitor control.

- Monitor issuance of access cards and identification records.
- Support management of parking, gate passes, and visitor systems.
- Coordinate VIP visits, management meetings, and special events.
- Maintain records of contractor and visitor compliance documentation.

G.

Travel, Accommodation & Logistics Support - Coordinate travel arrangements for employees and visitors.

- Manage guest house, accommodation, and transportation support.
- Coordinate hotel bookings and travel logistics when required.
- Maintain travel-related records and vendor coordination.
- Support employee relocation and mobility requirements where applicable.

H.

Asset Management - Maintain records of office furniture, equipment, and administrative assets.





- Conduct periodic asset verification exercises.
- Track movement and allocation of assets.
- Coordinate repairs, replacements, and disposals.
- Ensure proper documentation and asset control.

I.

Employee Support Services - Support employee onboarding infrastructure and administrative requirements.

- Address employee facility-related requests and concerns.
- Coordinate office events, employee engagement activities, and meetings.
- Ensure availability of secure and comfortable workplace facilities.
- Maintain a high standard of administrative support services.

J.

Documentation & MIS Reporting - Prepare monthly administration and compliance MIS reports.

- Maintain vendor databases, contract registers, and compliance trackers.
- Generate management reports on facility utilization, costs, and service performance.
- Track administrative expenses and budget utilization.
- Maintain accurate records and filing systems.

Technical Competencies

Administration & Facility Management,Compliance Management,Vendor & Commercial Management,Systems & Reporting

Qualifications and Experience

Educational Qualification - Bachelor's Degree in Business Administration, Commerce, Management, or related discipline.

- MBA / PGDM in Administration, Operations, or Management preferred.
- Certification in Facility Management, Compliance, or Administration will be an added advantage.

Experience - 4 to 12 years of experience in Administration, Facility Management, Compliance, Office Operations, or Corporate Services.

- Experience in Real Estate, Infrastructure, Construction, Manufacturing, Corporate Offices, or Hospitality sectors preferred.
- Exposure to statutory compliance, vendor management, facility operations, and audit support.
- Experience in managing multiple stakeholders and service providers.

Executive - Admin & Compliance

📌 Executive - Admin & Compliance (Noida)
🏢 Adani Group
📍 Noida