Roles and Responsibilities :

1. Calendar & Meeting Management
- Manage HOD's calendar, appointments, meetings, and priorities.
- Schedule internal and external meetings and ensure timely communication.
- Prepare meeting agendas, presentations, and supporting documents.
- Record Minutes of Meeting (MoM) and maintain an Action Tracker with owners and timelines.
- Follow up on pending actions and highlight delays/escalations to the HOD.

2. MIS & Performance Tracking

- Prepare and consolidate periodic MIS, dashboards and reports for the HOD.
- Track department KPIs, targets, achievements and action plans.
- Collect data from relevant stakeholders and ensure accuracy and timely submission.
- Prepare management presentations and review decks.
- Maintain a monthly HOD Review Dashboard.

3. Follow-up & Execution Support

- Track key initiatives and projects assigned to the department.
- Coordinate with HOD's direct reports and cross-functional stakeholders.
- Follow up on commitments made during meetings and reviews.
- Maintain a Priority / Action / Escalation Tracker.
- Proactively remind stakeholders about critical deadlines.

4. Communication & Correspondence

- Draft routine emails, notes, letters, presentations and internal communications on behalf of the HOD.
- Manage correspondence and ensure timely responses.
- Maintain confidentiality of sensitive business and employee information.
- Coordinate communication between the HOD and internal/external stakeholders.

5. Documentation & Records

- Maintain organised records of reports, presentations, meeting minutes and important correspondence.
- Ensure easy retrieval of critical documents.
- Maintain department SOPs,



trackers and review records.
- Support audit and compliance-related documentation wherever required.

6. Business & Department Coordination

- Coordinate with HR, Finance, Procurement, Operations, Sales, Quality, IT and other functions as required.
- Support preparation for management reviews, customer meetings, audits and leadership meetings.
- Assist the HOD in monitoring department priorities and key deliverables.
- Support special projects and assignments entrusted by the HOD.

7. Travel & Event Coordination

- Coordinate travel arrangements, accommodation, meetings and itineraries for the HOD.
- Support planning of conferences, workshops, customer/leadership visits and departmental events.

8. Confidentiality & Professional Conduct

- Handle confidential information with a high degree of discretion.
- Maintain professional communication with senior leaders and stakeholders.
- Demonstrate maturity, ownership and sound judgement while representing the HOD's office.

- Job Requirements :

- 2-3 years of experience as an Executive Assistant or similar role.
- Excellent business acumen and ability to understand company goals.
- Proficiency in fixing appointments, managing calendars using MOM software (e.g. Outlook).
- Solid with collaboration & Interpersonal Skill

Role: Other Consulting - Other, Industry Type: Packaging & Containers, Department: Consulting, Employment Type: Full Time, Permanent Role Category: Other Consulting Education UG: Graduation Not Required Key Skills Skills highlighted with ‘‘ are preferred keyskills EAStakeholder Management Fixing AppointmentsTravel ArrangementsBusiness AcumenJavaMaleMOMCalendar ManagementEmail Writing

📌 Executive Assistant (Mumbai)
🏢 All Time Plastics
📍 Mumbai