Purpose/Objective

To lead and manage administrative operations and compliance functions at project sites, ensuring seamless support for project execution activities.

The role is responsible for statutory compliance, site administration, facility management, vendor coordination, employee welfare, regulatory liaison, record management, and governance practices to ensure efficient and compliant project operations.

Key Responsibilities of Role

Site Administration Management - Manage end-to-end site administration activities across project locations.

- Ensure availability and maintenance of project office infrastructure, accommodation facilities, transportation, and support services.
- Oversee housekeeping, security, pantry, and general administrative services at project sites.
- Ensure uninterrupted administrative support for project teams and site personnel.

Compliance Management - Ensure compliance with applicable statutory regulations, labor laws, environmental norms, and company policies.

- Monitor validity and renewal of licenses, permits, registrations, and statutory approvals.
- Maintain compliance records, registers, and documentation required by regulatory authorities.
- Support implementation of corporate governance and compliance frameworks across project operations.

Contractor & Labour Compliance - Monitor contractor compliance related to labor laws, wage payments, statutory remittances, insurance, and licenses.

- Verify contractor documents including labor licenses, PF, ESIC, workmen compensation policies, and other statutory submissions.
- Conduct regular compliance reviews and audits of contractor workforce records.
- Ensure adherence to labor welfare and workforce management guidelines.

Liaison & Government Coordination - Coordinate with local authorities, government agencies, regulatory bodies, and external stakeholders.

- Facilitate approvals, permissions, registrations,



and compliance requirements necessary for project execution.
- Maintain positive relationships with local authorities and support issue resolution.
- Assist in handling inspections by government departments and regulatory agencies.

Vendor & Facility Management - Manage administrative service providers, facility vendors, transport agencies, and support contractors.

- Review service performance and ensure compliance with service-level agreements.
- Coordinate procurement of office supplies, consumables, and administrative resources.
- Ensure cost-effective management of administrative services.

Employee Welfare & Site Support - Oversee employee accommodation, transportation, canteen, medical support, and welfare facilities.

- Ensure a safe, hygienic, and conducive work setting at project sites.
- Support employee engagement and welfare initiatives in coordination with HR.
- Address administrative concerns raised by employees and project teams.

Documentation & Record Management - Maintain project administration records, contracts, agreements, compliance documentation, and correspondence.

- Ensure proper filing, tracking, and retrieval of important project documents.
- Implement document control processes to support audits and governance requirements.
- Maintain confidentiality and integrity of project-related information.

Audit & Risk Management - Support internal audits, compliance reviews, and statutory inspections.

- Identify administrative and compliance-related risks and recommend corrective actions.
- Monitor closure of audit observations and compliance gaps.




- Ensure adherence to internal controls and corporate policies.

MIS & Reporting - Prepare administrative and compliance MIS reports for management review.

- Track key compliance indicators, vendor performance, and administrative expenses.
- Provide status reports on licenses, audits, statutory submissions, and compliance obligations.
- Develop dashboards and trackers for monitoring compliance activities.

Stakeholder Management - Coordinate with Project Management, HR, EHS, Finance, Procurement, Legal, and Facility Management teams.

- Liaise with contractors, consultants, regulatory authorities, and service providers.
- Support leadership in maintaining efficient site administration and governance standards.
- Act as a key point of contact for administration and compliance-related matters.

Technical Competencies

Site Administration Management,Statutory & Regulatory Compliance,Labour Law Compliance,Contractor Compliance Management,Risk & Compliance Monitoring

Qualifications and Experience

Educational Qualifications - Bachelor's Degree in Business Administration, Commerce, Management, Law, Public Administration, or related discipline.

- MBA / PGDM in Administration, Operations Management, Human Resources, or Business Management preferred.
- Certification in Labour Laws, Compliance Management, Industrial Relations, or Administration will be an added advantage.

Experience - 8–12 years of experience in Administration, Compliance, Site Administration, Facilities Management, or Operations Support.

- Experience in Real Estate, Construction, Infrastructure, Manufacturing, EPC, or Industrial Projects preferred.
- Strong exposure to contractor compliance, labor law compliance, statutory approvals, vendor management, and project administration.
- Experience in managing large project sites and multiple stakeholders.

Executive - Admin & Compliance

📌 Executive - Admin & Compliance (Noida)
🏢 Adani Group
📍 Noida