Job Summary We are looking for a highly organized and proactive Personal Assistant to support the CEO in day-to-day coordination, communication management, follow-ups, and administrative activities. The role will primarily involve managing the CEO’s email correspondence, tracking action items, coordinating with internal and external stakeholders, maintaining schedules and records, and ensuring that important tasks and communications are followed up and closed on time. The ideal candidate should have strong communication skills, attention to detail, confidentiality, and the ability to manage multiple priorities efficiently.

Key Responsibilities
• Monitor, organize, and manage the CEO’s official email inbox.
• Review incoming emails and categorize them based on priority, urgency, department, and required action.
• Highlight important emails, pending approvals, customer/distributor communications, and time-sensitive matters to the CEO.
• Draft routine emails, follow-up communications, acknowledgements, and responses for review.
• Maintain a daily summary of important emails, pending actions, and key updates for the CEO.
• Track action items arising from emails, meetings, discussions, and instructions from the CEO.
• Coordinate with internal departments to collect required information, updates, documents, and responses.
• Follow up with employees, vendors, distributors, consultants, and other stakeholders on behalf of the CEO.
• Maintain an action tracker with task, responsible person, due date, status, and remarks.
• Schedule and coordinate meetings, discussions, reviews, and appointments as required.
• Prepare meeting notes, minutes of meetings, and follow-up action points.
• Maintain important documents, correspondence, approvals, and records in an organized manner.
• Ensure timely reminders for pending approvals, commitments, deadlines, and follow-ups.
• Support the CEO in preparing reports, presentations, summaries, and management updates.
• Coordinate travel,



appointments, meetings, and other administrative requirements when required.
• Maintain strict confidentiality of business, employee, customer, financial, and management information.
• Support other CEO Office activities and special projects as assigned. Daily Reporting Responsibilities The Personal Assistant should provide the CEO with a concise daily update covering:
• Important emails received
• Emails requiring CEO attention or approval
• Pending responses
• Follow-ups completed
• Follow-ups still pending
• Meetings scheduled
• Critical issues or escalations
• Key deadlines and upcoming activities Requirements Required Skills
• Strong written and verbal communication skills
• Good email drafting and professional correspondence skills
• Excellent organizational and follow-up skills
• Ability to prioritize urgent and important tasks
• Strong attention to detail
• Proficiency in Microsoft Outlook/Gmail, Excel, Word, and PowerPoint
• Ability to maintain trackers and management reports
• Positive coordination and stakeholder management skills
• Ability to work independently with minimal supervision
• High level of confidentiality and professional integrity Educational Qualification
• Graduate or postgraduate in Business Administration, Management, Commerce, Science, or a related field.
• MBA or equivalent qualification will be an advantage. Preferred Candidate Profile The candidate should be proactive, disciplined, dependable, and comfortable working closely with senior management. The person should be able to understand priorities quickly, follow up persistently, and ensure that tasks assigned by the CEO are completed within agreed timelines. Work Schedule & Location Designation: Personal Assistant Work Schedule: Dual Shift Morning Shift: 4 Hours Night Shift: 4 Hours Total

Working Hours
8 Hours per day Job

Location:
Adibatla, Hyderabad Benefits
• Health & Accidental Insurance
• Provident Fund
• Bus Facility
• Leave Encashment

📌 Personal Assistant – CEO Office (India)
🏢 Omicsveu
📍 India