Job Summary We are looking for a dynamic and detail-oriented Event Production Executive to manage the planning, coordination, and execution of event production requirements. The candidate will be responsible for coordinating with vendors, managing technical setups, supervising on-site production, and ensuring the smooth execution of events within the approved budget and timelines.

Key Responsibilities
1. Event Production & Execution
• Plan and coordinate production requirements for corporate events, conferences, exhibitions, award ceremonies, and other live events.
• Manage event setups, including stage fabrication, branding, backdrops, LED screens, lighting, sound, and audiovisual equipment.
• Coordinate the loading, unloading, installation, and dismantling of production materials.
• Ensure all production elements are delivered and installed as per the approved designs and event timelines.
• Supervise on-site production activities and troubleshoot technical or operational issues. 2. Vendor Management
• Identify, coordinate, and negotiate with vendors for production-related requirements.
• Obtain quotations, compare costs, and ensure competitive pricing.
• Coordinate with fabrication, AV, lighting, sound, printing, and other production vendors.
• Monitor vendor deliverables, quality, and timelines. 3. Planning & Coordination
• Prepare production schedules, checklists, and execution plans.
• Coordinate site visits, venue measurements, and technical inspections.
• Review event layouts, stage designs, technical drawings,



and branding placements.
• Ensure all materials and equipment are ready before the event. 4. Budget & Inventory Management
• Prepare production cost estimates and assist in budget planning.
• Track production expenses and ensure execution within the approved budget.
• Maintain records of vendor quotations, purchase orders, invoices, and production materials.
• Monitor the use, storage, and transportation of production equipment and materials. 5. On-Site Event Management
• Be present at event venues to supervise production setup and dismantling.
• Coordinate with technicians, fabricators, electricians, and other crew members.
• Ensure compliance with venue regulations and safety requirements.
• Handle last-minute changes and resolve production-related challenges efficiently.
• Conduct quality checks before the event begins. Required Skills & Qualifications
• 10+ years of experience in event production, event operations, or live event execution.
• Good knowledge of stage fabrication, LED screens, sound, lighting, AV systems, and event branding.
• Strong vendor management, negotiation, and coordination skills.
• Ability to read event layouts and understand technical production requirements.
• Good communication, problem-solving, and time-management skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Willingness to travel and work flexible schedule, including weekends and holidays, depending on event schedules.

📌 Event Production Executive (Bengaluru)
🏢 AIM
📍 Bengaluru