- Drive rental cost savings through effective negotiation with landlords.
- Manage rental escalations, renewals, relocations and downsizing initiatives.
- Identify opportunities for rental optimization and cost reduction.
- Negotiate commercial terms including rent, escalation, lock-in period, notice period, renewal terms and other lease conditions.
- Maintain an updated tracker of all leases, rentals and upcoming renewals.
2. Agreement Renewal Management
- Ensure all lease/rental agreements are renewed before expiry.
- Initiate renewal discussions well in advance.
- Coordinate with landlords, Legal, Finance and internal stakeholders for timely execution.
- Ensure all agreements and related documentation are properly maintained.
- Avoid last-minute renewals, expiry-related risks and business disruption.
- Manage property relocation and closure activities.
- Coordinate the complete handover process with landlords.
- Ensure proper closure documentation and settlement of accounts.
- Track and recover security deposits within agreed timelines.
- Negotiate and resolve any disputes relating to security deposit deductions.
- Coordinate with Finance for timely accounting and receipt of recovered deposits.
4. Landlord Finance Query Management
- Ensure timely resolution of landlord queries related to:
- Rent payments
- GST invoices
- Rent file approvals
- TDS deductions/certificates
- Payment reconciliation
- Other finance-related matters
- Coordinate with Finance and Accounts teams to resolve payment-related issues.
- Ensure timely rent payments and minimize landlord escalations.
- Maintain a tracker for pending finance queries and ensure closure within agreed TAT.
Handle and coordinate resolution of landlord/property-related infrastructure matters, including:
- Leakage and seepage issues.
- Road widening and related external/municipal matters.
- Sub-letting and Otla space-related matters.
- Electricity load reduction/increase requirements.
- Building and premises-related issues.
- Common area and property-related concerns.
- Day-to-day landlord and property queries.
The candidate will be responsible for coordinating with relevant internal teams, landlords, contractors and external agencies until complete resolution.
6. Landlord Relationship Management
- Develop and maintain strong skilled relationships with landlords and property owners.
- Act as the primary point of contact for key landlords.
- Conduct regular discussions with landlords to understand concerns and expectations.
- Proactively resolve issues and prevent unnecessary escalations.
- Maintain a positive and long-term relationship with strategic landlords.
- Support negotiations during renewals, relocations, closures and other commercial discussions.