Roles and Responsibilities

1. Office Administration*

- Manage daily office operations and ensure smooth functioning of the head office.

- Maintain office discipline, cleanliness, infrastructure, and facilities.

- Oversee office supplies, stationery, equipment, and inventory.

- Maintain administrative records, files, registers, and official documentation.

*2. Staff & Department Coordination*

- Supervise office support staff, housekeeping, and administrative personnel.

- Monitor staff attendance, punctuality, discipline, and work performance.

- Coordinate with HR, Accounts, Finance, Operations, and Tender departments.

- Ensure timely completion of administrative tasks assigned by management.

*3. Vendor & Procurement Management*

- Coordinate with vendors and service providers for office requirements.

- Obtain quotations, negotiate prices, and ensure cost-effective purchases.

- Verify invoices and coordinate with the Accounts department for payment processing.

- Maintain vendor records and monitor service quality.

*4. Asset & Facility Management*

- Maintain records of company assets, laptops, printers, furniture, and other equipment.

- Coordinate repairs, maintenance, and replacement of office equipment.

- Manage office utilities, internet connectivity, and other essential services.





- Oversee company vehicle and travel arrangements, wherever applicable.

*5. Documentation & Compliance*

- Maintain administrative documents, agreements, contracts, and renewal records.

- Coordinate documentation required for audits, certifications, and ISO implementation.

- Ensure proper filing, record maintenance, and document tracking.

- Support management in implementing administrative policies and SOPs.

*6. MIS & Reporting*

- Prepare daily, weekly, and monthly administrative reports.

- Maintain expense records, purchase details, inventory reports, and vendor data using MS Excel.

- Track administrative budgets and identify opportunities for cost reduction.

- Submit regular reports and updates to senior management.

## Required Qualifications

- Graduate in any discipline; MBA in HR, Administration, or Operations will be preferred.

- 58 years of experience in office administration or general administration.

- Experience in a security services, facility management, or manpower outsourcing company will be an advantage.

- Solid knowledge of MS Excel, MS Office, MIS reporting, and documentation.

- Excellent communication, leadership, negotiation, and coordination skills.

- Strong organisational, problem-solving, and decision-making abilities.

📌 Administration Manager (Hazaribagh)
🏢 Commando Security
📍 Hazaribagh