Export Import Executive

Role & responsibilities

- Manage end-to-end export order execution, from order confirmation and shipment planning to dispatch and final documentation.
- Coordinate with Sales, Production, Planning, Warehouse, and Finance teams to ensure cargo readiness and timely execution of export orders.
- Coordinate with overseas customers, freight forwarders, shipping lines, customs brokers (CHAs), transporters, and other logistics service providers.
- Plan container bookings, cargo stuffing, transportation, customs clearance, and vessel schedules based on cargo readiness and customer requirements.
- Obtain, compare, and negotiate freight quotations with shipping lines and freight forwarders to ensure cost-effective shipments.
- Prepare, verify, and maintain export documents, including commercial invoices, packing lists, shipping instructions, shipping bills, bills of lading, and certificates of origin.
- Ensure accuracy of export documentation against sales orders, invoices, packing lists, and applicable statutory requirements.
- Track shipping bill filing, Let Export Order (LEO), Export General Manifest (EGM), and other applicable customs formalities until shipment closure.
- Coordinate for insurance certificates, inspection certificates,



and other destination-specific documents wherever required.
- Monitor shipment schedules and provide regular updates on ETD, ETA, vessel delays, transshipments, and delivery status to customers and internal stakeholders.
- Proactively identify and escalate shipment delays, vessel rollovers, port congestion, customs holds, and documentation discrepancies.
- Monitor freight charges, shipping line invoices, detention, demurrage, and other logistics expenses to control avoidable costs.
- Coordinate with the Finance team and banks for export payment realization, outstanding receivables, export documentation, and e-BRC follow-up, as applicable.
- Support export incentive claims and DGFT-related documentation wherever applicable.
- Maintain shipment-wise records, export documentation, freight costs, and payment status for audit and reporting purposes.
- Prepare daily and monthly MIS reports covering export orders, shipment status, pending dispatches, ETD/ETA, freight costs, documentation status, and outstanding payments.
- Ensure compliance with applicable customs regulations, DGFT requirements, Incoterms 2020, and other relevant export procedures.
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Preferred candidate profile

📌 Export Import Executive (Mumbai)
🏢 Kandui Industries
📍 Mumbai