Key Responsibilities 1. Material Receipt and Inward Control

Receive materials and verify quantities, part descriptions, purchase orders, delivery challans, invoices and visible condition.

Prepare Goods Receipt Notes (GRNs) accurately and within the defined timeline.

Coordinate with Quality/Inspection for incoming-material verification and ensure items are clearly identified as under inspection, accepted, rejected or quarantined.

Record shortages, excess quantities, transit damage, incorrect supplies and documentation discrepancies; communicate them promptly to Procurement and the reporting manager.

Ensure rejected or defective materials are segregated and support the return-to-vendor process with complete records.

2. Storage, Identification and Preservation

Allocate and maintain logical bin locations for machined parts, bought-out components, electrical items, instruments, seals, bearings, tools and consumables.

Ensure every stored item carries an identifiable part number, description, quantity and status.

Follow FIFO/FEFO, where applicable, and maintain proper preservation against rust, moisture, dust, damage, mix-up and deterioration.

Maintain separate and clearly marked areas for accepted, rejected, quarantine, returnable, customer-supplied, scrap and non-conforming materials.

Maintain orderly storage, safe stacking, access control and 5S standards throughout the stores area.

3. BOM-Based Kitting and Assembly Support

Review approved Bills of Materials (BOMs), machine/project priorities and PPC schedules.

Prepare machine-wise and project-wise material kits in accordance with the BOM and planned assembly dates.

Identify shortages, unapproved substitutions, incorrect quantities and unavailable critical items sufficiently before assembly is scheduled to begin.

Reserve and issue material against the correct machine, project, department or authorised requisition.

Coordinate urgent requirements without bypassing ERP entries,



approval controls or traceability requirements.

4. Material Issue, Return and Movement Control

Issue material only against authorised requisitions, BOM requirements, job orders or approved instructions.

Record all issues, returns, transfers and adjustments in ERP on the same working day.

Verify and record unused material returned from Assembly, CNC, Automation, customer sites or service activities before restoring it to stock.

Maintain records of material sent to job workers, suppliers, customer sites and other locations, including returnable challans and due dates.

Prevent unauthorised removal, unrecorded transfer or informal borrowing of materials and tools.

5. Inventory Control and Reconciliation

Maintain agreement between physical stock, bin records and ERP quantities.

Conduct scheduled cycle counts and participate in periodic/full physical stock verification.

Investigate discrepancies and prepare reconciliation statements with reasons and corrective actions.

Support ABC classification, minimum–maximum levels and reorder-level reviews by providing accurate stock and consumption data.

Prepare regular reports on slow-moving, non-moving, excess, obsolete, damaged and unidentified inventory.

Maintain records for scrap generation, segregation and approved disposal.

6. Documentation, Audit and Coordination

Maintain GRNs, issue notes, return notes, transfer records, delivery challans, job-work records, stock-adjustment approvals and related supporting documents.

Keep stores records complete, traceable and readily available for internal, statutory,



quality and customer audits.

Coordinate with Procurement on receipt discrepancies and shortages; with PPC on material readiness; with Quality on inspection status; and with Assembly/Production on authorised issues and returns.

Provide factual input on supplier shortages, damages, incorrect supplies and repeated documentation errors without taking over Procurement’s vendor-management responsibility.

Support packing and dispatch documentation where assigned under the approved departmental process.

7. Safety, Housekeeping and Team Coordination

Ensure safe material handling, stacking, lifting and movement practices and use of required PPE.

Maintain unobstructed aisles, clearly marked storage areas, fire-safety access and clean work areas.

Coordinate the daily work of stores assistants/helpers as assigned, while remaining accountable for correct checking and documentation.

Report unsafe conditions, material damage, leakage, deterioration and storage risks immediately.

Support training of stores personnel on identification, documentation, ERP discipline, handling and 5S practices

Job Requirements :

- Graduate or Diploma in Materials Management, Supply Chain, Logistics, Commerce, Mechanical/ Production Engineering or a related discipline

- 5-12 years of experience inin stores/inventory control, preferably in engineering equipment, machinery or manufacturing. Solid Diploma candidates with relevant hands-on experience should be considered.
- Ability to understand BOMs, part numbers, engineering component descriptions and basic drawings/specifications. Experience with machine-wise or project-wise inventory is preferred.

- Accurate, disciplined, hands-on, organised and firm on documentation controls; able to communicate effectively with shopfloor and office functions.

- Clear written and verbal communication in English and Hindi/Marathi preferred.

📌 Store Officer (Navi Mumbai)
🏢 Arbes Tools Pvt.ltd.
📍 Navi Mumbai