Role & responsibilities

1. Government Tendering
- Search and identify relevant government and PSU tenders related to civil construction, infrastructure, dams, canals, roads and other projects.
- Review tender notices, NITs, eligibility criteria, tender conditions and submission deadlines.
- Download and study tender documents, BOQs, technical specifications and scope of work.

- Tender Preparation & Submission

- Prepare and fill tender forms, bid documents, technical bids and commercial/financial bids.
- Handle online tender submission through government e-procurement portals, including the relevant state portals, CPPP and GeM where applicable.
- Upload required documents, BOQs, declarations, affidavits, EMD details and other supporting documents.
- Ensure timely submission and compliance with tender requirements.

- Proposal Preparation

- Prepare technical and commercial proposals, company profiles, project references and capability statements.
- Coordinate with the estimation, technical, finance and project teams to collect rates, quantities, project details and supporting information.
- Assist in preparing cost summaries and bid submission packages.

- Tender Documentation & Compliance

- Maintain tender-wise documentation, checklists, submission records and bid status trackers.
- Verify eligibility documents such as work orders, completion certificates, turnover certificates, audited financial statements and other statutory documents.
- Track tender corrigenda, pre-bid queries, clarifications,



submission deadlines and bid-opening status.
- Maintain records of submitted, shortlisted, awarded and unsuccessful tenders.

- Coordination & Follow-up

- Coordinate with government departments, consultants, clients and internal departments for tender-related information and clarifications.
- Follow up on EMD, tender fees, bid security, bank guarantees and other tender-related requirements with the concerned teams.
- Support post-submission activities, including clarification responses, document resubmission and award-related documentation.

Required Qualifications & Experience

- Graduate in Civil Engineering, Diploma in Civil Engineering, or a relevant discipline.
- Approximately 23 years of experience in government tendering, bid management or proposal preparation in the construction/infrastructure industry.
- Practical experience in filling and submitting government e-tenders independently.
- Knowledge of tender documentation, BOQs, eligibility criteria, technical bids and financial bids.
- Good command of MS Excel, MS Word, PDF documentation and online tender portals.
- Strong coordination, documentation, follow-up and deadline-management skills.

Key Competencies

- Attention to detail and accuracy.
- Ability to manage multiple tenders simultaneously.
- Solid written communication and documentation skills.
- Ability to work under strict submission deadlines.
- Good coordination with technical, estimation, finance and management teams.

📌 Tender Executive (Mumbai)
🏢 Balajee Group
📍 Mumbai