Key Responsibilities

A.

Travel Desk

Coordination

- Coordinate domestic and international travel bookings, accommodation, and itinerary changes.

- Assist with visa documentation, application tracking, and agent coordination.

- Maintain travel records, invoices, and expense documentation.

B.

General

Administration &

- Facility Management

- Manage daily office administration, housekeeping, pantry, and facility requirements.

- Coordinate vendor services, maintenance, AMCs, and office infrastructure.

- Organise meetings, office events, celebrations, and employee activities.

- Maintain vendor records, quotations, and administrative trackers.

C. Compliance &

- Documentation Support

- Maintain compliance calendars, records, and deadline trackers.

- Coordinate documentation for audits, renewals, registrations, and statutory requirements.

- Assist with POSH-related administrative activities and documentation.

- Follow up with internal departments, consultants, and external agencies.

D. HR Operations &

- Employee Coordination





- Maintain attendance, leave records, and employee information.

- Prepare HR letters, circulars, notices, and internal communications.

- Maintain employee records, HR MIS, and routine reports.

- Coordinate training programmes and employee engagement activities.

- Ensure confidentiality of employee information.

E.

Court

Matters &

- Land Records Coordination

- Maintain records of court cases, legal notices, hearing dates, and deadlines.

- Coordinate with legal representatives and concerned departments for documentation and follow-ups.

- Maintain land and property records and coordinate document collection with relevant authorities.

- Track pending actions and escalate significant deadlines.

F.

Other

Responsibilities

- Perform additional duties related to HR, Administration, and Travel Desk operations as assigned by the reporting manager.

📌 Walk-in || Junior Officer Administration & Travel Desk (Pune)
🏢 Electronica Mechatronic Systems
📍 Pune