Job Title: Executive Assistant to the Deputy Director, HCAS

Organisation: Hindustan College of Arts & Science (HCAS), with work across Imitate Labs

Location: Padur, OMR, Chennai

Experience: 26 years

Work Mode: Full time, on-site

About the Role

Were looking for a sharp, AI-native operator to work directly with the Deputy Director of HCAS, who is also the Founder of Imitate Labs, an AI company building voice and automation products. Youll help scale two organisations at once: a growing arts & science college and a fast-moving AI startup.

This is not a clerical role. Youll run hiring, coordination and special projects from start to finish, and youll be trusted to figure things out without step-by-step instructions.

What Youll Do

Hiring (major focus)

- Run hiring across both organisations: write JDs, post on job portals, source candidates on Naukri and LinkedIn, screen CVs, schedule interviews, collect feedback and close offers
- Build and maintain a hiring tracker and candidate pipeline
- Coordinate onboarding for new joiners

Coordination & Execution

- Coordinate across HCAS departments, management, the Imitate Labs team, vendors and external partners
- Track every open task, chase follow-ups and give clear status updates without being reminded
- Manage the Deputy Directors calendar, priorities and deadlines across both organisations
- Source, compare and negotiate with vendors, bringing 3+ options and a clear recommendation

AI-Driven Productivity





- Use AI tools (ChatGPT, Claude, Gemini, Perplexity) every day for research, drafting, summarising, screening and analysis
- Use voice dictation tools (e.g. Wispr Flow) and automation tools to work faster
- Find and set up new tools and workflows that save time for the team
- Draft emails, proposals, reports and presentations quickly and to a high standard

Who You Are

- A graduate (MBA/PGDM a plus) with 2–6 years in a startup, executive office, consulting firm, HR/recruitment or operations role
- Genuinely AI-fluent: you already use AI tools daily and can show how they’ve made you faster
- Experienced in recruitment or hiring coordination (strongly preferred)
- Highly resourceful: when you don’t know something, you find out
- Excellent written and spoken English; Tamil is a strong plus
- Structured and organised, able to manage many moving parts across two organisations without dropping anything
- Proactive and reliable, owning outcomes rather than just completing tasks

Why Join

- Work directly with the Deputy Director of a growing college who also runs an AI startup
- Rare exposure to both education leadership and the AI startup world
- High ownership, fast learning, and a clear path to a Chief of Staff or operations leadership role

Joining: Immediate / within 30 Days Preferred.

How to Apply:

Send you CV to [email protected] Contact No: (phone hidden) / (phone hidden)

📌 Walk-in || Executive Assistant (Chennai)
🏢 Hindustan College Of Arts & Science
📍 Chennai