Experience

2–5 years in visa processing for corporate travel / trade fairs / Leisure

Job Summary The Visa Operations Executive – Trade Fair Segment will be responsible for end-to-end visa processing for exhibitors, business travelers, and corporate delegations participating in domestic and international trade fairs and exhibitions. The role requires in-depth knowledge of business and trade fair visa requirements, documentation, timelines, and coordination with embassies, VFS/BLS centers, and clients.

Key Responsibilities

Visa Processing & Documentation

- Handle end-to-end visa processing for trade fair and business visas
- Process visas for key destinations including Schengen, UAE, China, Japan, Korea, and other exhibition hubs
- Prepare, review, and verify visa documentation as per embassy and consulate guidelines
- Ensure accuracy and completeness of application forms and supporting documents

Trade Fair–Specific Coordination

- Coordinate with exhibitors and corporate clients for invitation letters, exhibitor badges, and fair registrations
- Align visa documentation with official trade fair requirements and timelines
- Track multiple applicants for group and delegation visas

Embassy & Visa Center Liaison

- Schedule visa appointments with VFS, BLS, TLS, or embassy channels
- Coordinate submissions, biometrics,



interviews, and passport collection
- Stay updated on changing visa rules, processing times, and documentation requirements

Client Communication & Support

- Guide clients on visa requirements, timelines, and risk factors
- Provide regular status updates and manage client expectations
- Handle urgent, last-minute, and escalated visa cases professionally

Compliance & Reporting

- Maintain visa trackers, MIS reports, and client records
- Ensure compliance with embassy regulations and company SOPs
- Support audit and documentation requirements

Key Skills & Competencies

- Strong knowledge of trade fair, business, and corporate visa processes
- Excellent attention to detail and document verification skills
- Ability to manage high-volume visa applications during peak fair seasons
- Strong coordination and follow-up abilities
- Clear and skilled client communication skills

Key Performance Indicators (KPIs)

- Visa approval and success rate
- On-time submission and passport delivery
- Documentation accuracy and rejection control
- Client satisfaction and turnaround time

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Visa Operations Executive – Trade Fair & Exhibition Segment (Bodakdev)
🏢 Focus Trade Fairs
📍 Bodakdev