RECEIVING JOB ROLE

Job Role : Asst. Manager Receiving/Officer Receiving

1. GRN Processing & Documentation: Generate Goods Receipt Notes (GRN) for all inward stock received at the warehouse.

Verify supplier invoices, purchase orders (POs), and goods received quantity for accuracy before

GRN entry.

Ensure all GRNs are posted timely and correctly in SAP/WMS systems.

2. Coordination with Inbound & QC: Coordinate with the inbound team to match physical receipts with system quantities.

Liaise with Quality Control to confirm that only passed stock is processed for GRN.

Flag and hold items with discrepancies, damage, or quality rejections.

3. System & SAP Entry: Perform real-time entries in SAP for GRN posting.

Ensure data accuracy for MRP, batch number, expiry date, barcode, case lot, and tax details.

4. Vendor & Purchase Coordination: Communicate with purchase team and vendors in case of short supply, over supply, or wrong delivery.

Escalate issues related to non-compliance, pricing errors, or item mismatches.

5. Record Maintenance & Reporting: Maintain daily GRN logs and file hard copies of delivery challans, POs, and QC reports.

Share daily, weekly, and monthly reports of pending GRNs, discrepancies, and processed volumes with relevant stakeholders.

6. Compliance & Audit Support: Ensure all GRN processes comply with FSSAI, Legal Metrology, and internal SOPs.

Keep GRN-related documentation ready for audit purposes.

DISPATCH/OUTWARD JOB ROLE Job Role : Asst.Manager PGI/Dispatch/Officer Dispatch

1. Loading Supervision: Ensure goods are loaded accurately as per pick list, invoice, and route plan.

Supervise loading team to ensure correct handling of items and avoid damage during loading.

Maintain FIFO/FEFO practices while loading where applicable.

2. Coordination with Teams Coordinate with dispatch team, picking staff, and transport vendors for smooth loading operations.

Ensure vehicles are ready, clean, and compliant before initiating loading.

3. Documentation & Verification:



Verify dispatch documents (invoice, LR, pick list) before loading.

Ensure proper stamping, labeling, and sealing of goods where applicable.

Collect and verify Proof of Delivery (POD) and handover to the concerned department.

4. System Updates Update loading status in WMS or SAP to ensure real-time tracking of shipments.

Report any discrepancies (shortage, excess, mismatch) to the dispatch or inventory team immediately.

5. Safety & Compliance: Ensure loading follows safety protocols and hygiene standards.

Confirm all loading staff use PPE and protected practices during operation.

Comply with internal SOPs and statutory norms related to transport and dispatch.

6. Vehicle Turnaround & Efficiency: Monitor and record vehicle turnaround time (TAT) and suggest improvements for faster operations.

Coordinate to avoid delays or congestion during peak loading hours.

INVENTORY JOB ROLE Job Role : Assistant Manager Hygiene/Officer Hygiene

1. SAP Operations & Support Monitor and execute transactions in SAP for:

Goods Receipt Note (GRN)

Material Issue & Transfer

Stock Adjustments

Dispatch Documentation

Ensure real-time and error-free posting of all warehouse movements in SAP.

2. Training & Process Compliance Train warehouse operators and officers on SAP transactions and best practices.

Conduct regular audits to ensure SAP process compliance.

Identify and report any deviations from SOPs and support corrective actions.

3. Inventory Management Support cycle count and physical stock verification using SAP tools.

Reconcile SAP vs physical stock variances and document resolutions.

4.



Issue Resolution & Coordination Coordinate with the Central SAP Team / IT for issue resolution.

Act as the SAP key user for the warehouse and communicate changes in process or system.

Log tickets and follow up for technical bug fixes, enhancements, or errors.

5. Data & Reporting Generate and analyze SAP-based reports related to:

Daily inward and outward stock

Inventory movement

GRN pending status

Stock ageing

Support monthly MIS and audit requirements with accurate SAP data.

TRANSPORT JOB ROLE Job Role : Asst Manager Transport

1. Dispatch Planning & Execution: Plan and oversee daily dispatch activities, ensuring timely and accurate shipment of goods. Coordinate with the picking, packing, and logistics teams to meet delivery timelines.
2. Vehicle & Route Management: Allocate transport based on load plans and priority deliveries. Optimize route planning and vehicle utilization to reduce cost and time.
3. Coordination with Stakeholders: Liaise with internal departments (inventory, customer service, sales) and external logistics partners to ensure smooth dispatch operations. Address customer delivery issues, delays, or escalations effectively.
4. System & Documentation Handling: Ensure all dispatches are properly recorded in SAP. Maintain and verify dispatch documents such as invoices, delivery challans, and gate passes.
5. Inventory Accuracy & Loading Supervision: Coordinate with inventory teams to ensure accurate stock movement during dispatch. Supervise loading activities to prevent damage, pilferage, or shipment mismatches.
6. Compliance & Safety: Ensure dispatch activities comply with statutory and regulatory requirements (e.g., Legal Metrology, FSSAI, transport laws). Implement and monitor safety standards for transport and warehouse staff.
7. Reporting & Analytics: Prepare daily, weekly, and monthly dispatch reports. Use Excel and SAP to analyze dispatch performance, delivery accuracy, and logistics efficiency.

📌 Supply Chain Manager (Bengaluru)
🏢 Dmart
📍 Bengaluru