Purpose/Objective

To lead the Contract Administration & Billing function across the assigned business unit, ensuring effective commercial governance, contract compliance, billing certification, cost control, and financial transparency throughout the project lifecycle.

The role is responsible for managing contractor billing, contract administration, claims management, change orders, commercial risk mitigation, and ensuring optimal project cost performance while supporting timely and quality project delivery.

Key Responsibilities of Role

Contract Administration & Governance - Lead end-to-end contract administration activities for civil, MEP, infrastructure, and finishing packages across projects.

- Establish contract management frameworks, governance mechanisms, and commercial controls.
- Ensure compliance with contractual obligations, project specifications, policies, and approved commercial terms.
- Drive standardization of contract administration processes across projects.

Billing & Payment Management - Oversee certification and processing of contractor RA bills, milestone payments, final bills, and retention releases.

- Ensure accurate verification of quantities, work progress, contract rates, and payment milestones.
- Monitor billing cycles and ensure timely processing to support project execution requirements.
- Review and approve payment recommendations in accordance with contractual provisions.

Change Order & Variation Management - Evaluate variation orders, scope changes, additional works, and rate revisions.

- Assess commercial implications of design changes and project modifications.
- Ensure proper documentation, approvals, and financial controls for variations.
- Monitor impact of change orders on project budgets and timelines.

Claims & Dispute Management - Lead assessment and resolution of contractor claims, extension of time (EOT) requests, and contractual disputes.

- Conduct commercial evaluation of claims and recommend resolution strategies.
- Coordinate with Legal, Projects,



and Procurement teams for dispute mitigation and contract closure.
- Maintain comprehensive records supporting contractual decisions and claim settlements.

Cost Control & Commercial Management - Monitor project cost commitments, contract values, expenditures, and liabilities.

- Identify cost overruns and recommend corrective measures.
- Drive cost optimization initiatives while ensuring contractual compliance.
- Support project teams in maintaining budget adherence and improving project profitability.

Budget Monitoring & Financial Reporting - Track project budgets against awarded contracts and executed work.

- Monitor cash flow requirements, committed costs, and forecasted expenditures.
- Develop commercial dashboards and reports for leadership review.
- Provide insights on project financial performance and commercial risks.

Contractor Performance Management - Monitor contractor compliance with contractual deliverables, timelines, safety, and quality requirements.

- Review contractor performance periodically and recommend corrective actions where required.
- Support contractor evaluations during project execution and closure stages.
- Ensure effective management of vendor and contractor relationships.

Stakeholder Coordination - Collaborate with Project Management, Contracts, Procurement, Design, Planning, Finance, Legal, and PMO teams.

- Participate in project review meetings and provide commercial status updates.
- Facilitate alignment between project execution objectives and commercial expectations.
- Serve as a key advisor on contract administration and billing matters.

Compliance, Audit & Risk Management - Ensure adherence to internal controls,



approval matrices, and corporate governance standards.

- Support internal and external audits related to contract administration and billing activities.
- Identify commercial and contractual risks and establish mitigation plans.
- Maintain complete records of contracts, billing transactions, claims, and approvals.

Team Leadership & Capability Building - Lead and mentor contract administration, billing, and quantity surveying teams across projects.

- Drive capability enhancement in commercial management and contract governance.
- Ensure effective resource utilization and achievement of departmental objectives.
- Promote a culture of accountability, operational excellence, and continuous improvement.

Technical Competencies

Contract Administration,Construction Billing & Payment Certification,Quantity Surveying,Commercial Management,Contract Lifecycle Management,Cost Control & Cost Management,Budget Monitoring & Forecasting

Qualifications and Experience

Educational Qualifications - Bachelor's Degree in Civil Engineering.

- MBA / PGDM in Construction Management, Finance, Operations, Project Management, or Business Management preferred.
- Skilled certifications in Contract Management, Quantity Surveying, Commercial Management, FIDIC, or Project Management will be an added advantage.

Experience - 15–20 years of experience in Contract Administration, Billing, Quantity Surveying, Commercial Management, or Project Controls.

- Minimum 5–8 years of leadership experience managing commercial functions for large-scale projects.
- Extensive experience in Real Estate, Construction, Infrastructure, EPC, or Township developments.
- Strong exposure to contract lifecycle management, contractor billing, claims management, cost control, and commercial governance.
- Experience handling high-value residential, commercial, mixed-use, hospitality, and infrastructure projects.

SBU Head - Contract Administration & Billing (Post Award)

📌 SBU Head - Contract Administration & Billing (Post Award) (Noida)
🏢 Adani Group
📍 Noida