Job Summary

We are looking for a detail-oriented and proactive Buyer to join our Purchasing team. The successful candidate will be responsible for procuring standard goods and services from approved suppliers, preparing purchase orders, monitoring order status, coordinating shipments, and ensuring timely delivery while maintaining appropriate inventory levels.

The Buyer will also support Senior Buyers with purchasing projects and direct-ship orders, resolve supplier and delivery-related issues, and contribute to continuous improvement initiatives. The ideal candidate should have strong communication, organizational, analytical, and problem-solving skills, along with proficiency in Microsoft Office and experience working with ERP systems such as Infor M3.

Key Responsibilities

1. Purchasing and Supplier Management

- Maintain effective working relationships with existing suppliers and vendors.
- Prepare, process, and submit purchase orders accurately and on time.
- Coordinate with suppliers to confirm order details, pricing, availability, and delivery schedules.
- Arrange shipments of purchased goods and services to the appropriate locations.
- Track purchase orders and follow up regularly with suppliers to ensure on-time delivery.
- Identify, investigate, and resolve discrepancies related to product quality, quantity, shipment, and delivery timelines.
- Coordinate with internal departments and external suppliers to resolve purchasing-related issues.

1. Inventory and Delivery Management

- Monitor inventory levels and support effective inventory turnover.
- Determine and maintain appropriate minimum and maximum stock levels and reorder quantities.
- Monitor material requirements and initiate purchasing activities to avoid stock shortages.
- Follow up on delayed orders and take necessary action to minimize disruptions to operations.




- Support Senior Buyers with purchasing projects and direct-shipment orders.

1. Internal and External Customer Support

- Understand and document the purchasing requirements and expectations of internal and external customers.
- Communicate order status, delivery updates, and potential delays to relevant stakeholders.
- Coordinate with internal teams to ensure purchasing requirements are fulfilled efficiently.
- Maintain professional and timely communication with suppliers, colleagues, and other stakeholders.

1. Process Improvement

- Document purchasing procedures, processes, and work instructions.
- Identify opportunities to improve purchasing efficiency and eliminate non-value-added activities.
- Participate in continuous improvement initiatives and weekly team meetings.
- Contribute ideas to improve supplier performance, order tracking, inventory management, and purchasing operations.

1. Team Collaboration

- Collaborate with the Purchasing Manager, Senior Buyers, and other departments to meet business requirements.
- Assist team members with assignments and provide support when required.
- Adapt to new responsibilities and contribute to overall team objectives.
- Perform other duties as assigned.

Required Qualifications and Experience
- Graduate engineer is required.
- 3–5 years of professional experience in purchasing or as a Buyer.
- Strong technical aptitude and the ability to learn purchasing systems and processes.
- Vocational or technical training is preferred.
- An associate degree, technical qualification,



or vocational school degree is preferred.
- A bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
- APICS or ISM certification is an advantage.

Required Skills
- Microsoft Office: Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
- ERP Systems: Working knowledge of Infor M3 or a similar ERP system is preferred.
- Purchasing Operations: Experience with purchase orders, supplier coordination, order tracking, and delivery follow-up.
- Inventory Management: Understanding of stock levels, reorder quantities, and inventory turnover.
- Communication: Strong written and verbal communication skills.
- Organization: Excellent attention to detail, documentation, and time-management skills.
- Problem-Solving: Ability to investigate purchasing discrepancies and coordinate effective solutions.
- Analytical Skills: Ability to review purchasing information, identify issues, and support informed decisions.
- Interpersonal Skills: Ability to build professional relationships and work effectively with cross-functional teams.
- Process Management: Ability to follow established procedures and contribute to continuous improvement.

Key Competencies
- Supplier relationship management
- Purchase order processing
- Inventory and delivery coordination
- Customer service and stakeholder communication
- Independent decision-making
- Analytical thinking and problem-solving
- Teamwork and collaboration
- Process documentation and continuous improvement
- Professionalism and respect for colleagues

Job Type: Permanent Pay: ₹20,000.00 - ₹50,000.00 per month

Advantages

- Flexible schedule
- Paid sick time
- Provident Fund

Application Question(s):
- Current CTC and Expected?

Experience:
- Purchasing: 2 years (Required)

Language:
- English (Required)

Work Location: In person

📌 Purchase Executive (Vadodara)
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