WE’RE HIRING: DONNA.Personal Assistant to the Founder & Managing Director

Company: Fedible Private Limited

Department: Founder’s Office

Location: [Kochi / Kozhikode / blr]

Employment Type: Full time

“I’m not looking for someone who simply manages my calendar. I’m looking for someone who gives me more time to think, build, decide, and execute.”

Who Are We Looking For?

You know Donna Paulsen from Suits?

The intelligence. The intuition. The memory. The composure. The ability to read a room, anticipate problems, understand people, and make things happen before anyone needs to ask.

We’re looking for our version of Donna.

Someone who understands that the most valuable thing a Founder owns isn't just money, connections, or ideas. It's time.

Your mission is to protect that time relentlessly.

You won't simply be waiting for instructions. You'll anticipate needs, solve problems, remove friction, and make the Founder’s personal and professional life operate more efficiently.

We need someone who can think independently, communicate intelligently, exercise sound judgment, and turn chaos into clarity.

YOUR MISSION: GIVE THE FOUNDER MORE TIME.

1. Protect the Founder’s Time

- Take ownership of calendars, schedules, meetings, appointments, travel, and reminders.
- Filter distractions, organise priorities, and distinguish what genuinely requires the Founder’s attention from what can be handled independently.
- Identify repetitive tasks and eliminate, delegate, automate, or simplify them wherever possible.
- Prepare everything needed before meetings, calls, decisions, and engagements.
- Challenge unnecessary meetings and inefficient processes.
- Make every hour count.

2. Think Before Being Asked

- Anticipate problems and prepare solutions before they become urgent.
- Understand the Founder’s priorities, working style, and decision-making patterns.
- Remember important details, commitments, conversations, and follow-ups.
- Recognise what is missing, what is delayed, and what needs attention.
- Bring solutions, not just problems.

3. Become the Founder’s Execution Partner

- Follow up with team members, department heads, clients, vendors, and business partners.
- Track commitments and ensure that decisions translate into completed work.
- Maintain an executive dashboard covering priorities, deadlines, pending decisions, and follow-ups.
- Coordinate projects across business functions and escalate genuine bottlenecks.
- Ensure that nothing important gets lost in communication.

4. Be the Intelligence Behind the Scenes

- Research people, companies, markets, competitors, and potential business opportunities.
- Prepare concise briefings before important meetings.




- Organise information so the Founder can make faster, better-informed decisions.
- Verify facts, identify inconsistencies, and distinguish evidence from assumptions.
- Think critically, question weak reasoning, and present alternative perspectives.

5. Manage Communication and Relationships

- Draft emails, messages, proposals, presentations, and professional correspondence.
- Coordinate communications with clients, partners, investors, and internal teams.
- Understand when to respond, when to follow up, when to escalate, and when to maintain confidentiality.
- Represent the Founder professionally and protect their time without damaging important relationships.

6. Help Build the Founder’s Personal Brand

- Coordinate LinkedIn, Instagram, content calendars, video shoots, and publishing schedules.
- Work with designers, editors, and marketing teams to ensure content is delivered on time.
- Organise ideas, research topics, and convert discussions into actionable content plans.
- Coordinate website updates, personal branding projects, events, and speaking engagements.

7. Make Things Happen

- Handle administrative, logistical, digital, and operational tasks that unnecessarily consume the Founder’s time.
- Research tools and systems that improve productivity.
- Use AI tools, automation, and productivity platforms to reduce repetitive work.
- Take ownership of assigned tasks from initiation to completion.
- Find the most efficient way to achieve an outcome without compromising quality or confidentiality.

THE INTELLECTUAL PROFILE WE WANT We are not hiring merely for a degree, a polished résumé, or years of experience.

We care about how you think.

- Intellectual curiosity: You ask good questions and learn quickly.
- Strategic thinking: You understand priorities, consequences, and trade-offs.
- Emotional intelligence: You understand people, context, and interpersonal dynamics.
- Exceptional memory and attention to detail: You connect information and remember commitments.
- Initiative: You act without needing constant supervision.
- Judgment: You know what to handle independently and what requires approval.
- Composure: You remain effective when priorities change or pressure rises.
- Resourcefulness: You find a way forward when the obvious solution fails.
- Discretion: You can be trusted with confidential business and personal information.




- Execution: You finish what you start.

WHAT YOU SHOULD BE COMFORTABLE WITH
- Google Workspace, Microsoft Office, calendars, and task-management tools.
- AI tools and workflow automation.
- Research, documentation, presentations, and professional communication.
- Coordinating multiple projects and people.
- Working in a fast-moving startup environment where the job may evolve as the business grows.

Experience: 1–3 years preferred, but exceptional candidates with less experience are welcome. Education: A degree is preferred, but demonstrated intelligence, judgment, communication, and execution matter more.

HOW WE WILL MEASURE YOUR SUCCESS

Your success will not be measured by how busy you look.

It will be measured by the difference you make.

- Founder’s hours saved each week.
- Reduction in avoidable interruptions and unnecessary meetings.
- Percentage of commitments completed on time.
- Quality and speed of follow-ups.
- Accuracy of research and executive briefings.
- Number of recurring tasks simplified or automated.
- The ability to keep important priorities moving without constant intervention.

WHAT MAKES THIS ROLE DIFFERENT? You will work directly with the Founder & Managing Director, gaining exposure to business strategy, finance, entrepreneurship, negotiations, marketing, operations, and decision-making.

You will have the opportunity to grow into a senior Executive Assistant, Founder’s Office Associate, or Chief of Staff-track role based on performance and capability.

This is not a role for someone who wants to be told what to do every hour.

It is for someone who wants to understand the objective, figure out the smartest way to achieve it, and take responsibility for the outcome.

THE FINAL TEST

If the Founder has to remind you about every task, you are not doing the job.

If the Founder spends more time managing you than you save them, something is wrong.

If you can anticipate needs, exercise judgment, solve problems, and consistently create more room for high-value work, you may be exactly who we are looking for.

We’re hiring Donna.

Not the fictional character. The intelligence, ownership, discretion, and execution she represents.

Think you have what it takes?

Send us your CV and a short note explaining:

- A problem you solved without being asked.
- A process you made faster, simpler, or more efficient.
- How you would save a Founder five hours every week.

We are interested in how you think, not just what you have done. Apply for: Personal Assistant to the Founder & Managing Director — Founder’s Office, Fedible Private Limited.

Pay: From ₹20,000.00 per month

Work Location: In person

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