Role & responsibilities

1. Personal & Executive Assistance

- Provide day-to-day assistance to senior management and manage the daily schedule.
- Organise meetings, appointments, official visits, and travel arrangements.
- Accompany Sir during meetings, site visits, official tours, and business-related activities whenever required.
- Prepare meeting agendas, maintain notes, and ensure timely follow-up on decisions.
- Keep all significant documents, reports, and information ready before meetings.

2. Problem-Solving & Issue Management

- Identify and handle day-to-day administrative and operational issues.
- Coordinate with the concerned departments to resolve problems promptly.
- Escalate critical issues to Sir with clear facts and possible solutions.
- Follow up until assigned issues are resolved and provide regular status updates.
- Handle urgent tasks calmly and ensure minimal disruption to business operations.

3. Departmental Coordination

- Coordinate with HR, Administration, Accounts, Finance, Operations, Tender, and other departments.
- Collect updates on pending work, deadlines, recruitment, documentation, and operational activities.
- Communicate management instructions clearly and track their implementation.
- Ensure accountability and timely completion of tasks by the concerned team members.

4. Task Tracking & Follow-Up

- Maintain a daily task tracker for Sir and senior management.
- Monitor pending approvals, payments, reports, appointments, and important deadlines.
- Remind concerned employees and department heads about pending assignments.
- Prepare daily work updates and highlight priority issues requiring management attention.

5. Communication & Correspondence

- Handle official calls, emails,



messages, and correspondence on behalf of Sir.
- Communicate professionally with employees, clients, vendors, and business associates.
- Draft letters, emails, meeting summaries, and official communications.
- Maintain confidentiality of sensitive business and management information.

6. Reporting & Documentation

- Prepare daily, weekly, and meeting-related reports.
- Maintain records of meetings, decisions, instructions, and follow-up actions.
- Use MS Excel, Word, PowerPoint, and other office tools for reporting and documentation.
- Ensure important files and documents are organised and readily accessible.

7. Official Visits & Business Support

- Accompany Sir on official visits, client meetings, branch visits, and project-site inspections.
- Coordinate schedules, travel, accommodation, and meeting arrangements.
- Record observations and instructions during site visits and ensure follow-up after returning.
- Be available for business travel as required by the role.

Required Qualifications & Skills

- Graduate in any discipline; MBA is an added advantage.
- 25 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or in a similar role.
- Excellent communication skills in Hindi and English.
- Strong problem-solving, coordination, planning, and follow-up abilities.
- Proficiency in MS Excel, MS Word, email, and professional documentation.
- Ability to manage multiple tasks, urgent requirements, and changing priorities.
- Strong organisational skills and attention to detail.
- High level of integrity, discretion, reliability, and confidentiality.
- Willingness to travel with senior management when required.

Preferred candidate profile

📌 Personal Assistant (Hazaribagh)
🏢 Commando Security
📍 Hazaribagh