Job highlights

- Graduate with 2+ years HR & Admin experience in CA/professional services firms, strong HR process knowledge and confidentiality
- Manage end-to-end HR functions including recruitment, employee lifecycle, payroll coordination, office administration, and employee engagement

OB DESCRIPTION J C Kabra & Associates | Chartered Accountants

PositionHR cum Admin Manager

LocationMumbai (Head Office)

EligibilityGraduate / Post Graduate in HR, Business Administration or related field

Experience 2 years or more in HR & Admin, preferably in a CA firm / qualified services firm

Employment TypeFull-time

About J C Kabra & Associates

J C Kabra & Associates (JCKCA) is a full-service Chartered Accountancy firm with a pan-India presence across Mumbai, Delhi, Kolkata, Ahmedabad, Jaipur, Hyderabad, Mohali, Chennai, Indore, Nagpur and Bangalore. We offer comprehensive services in Audit & Assurance, Taxation, Advisory and Compliance to a diverse and growing clientele.

Role Summary

We are looking for a capable, resourceful and hands-on HR cum Admin Manager who will be the sole owner of all Human Resources and Administration functions at JCKCA. This is an independent, end-to-end role the candidate will be responsible for managing the complete employee lifecycle, office administration, compliance, payroll coordination, and firm culture. The ideal candidate is someone who can work with minimal supervision, takes initiative, and brings structure and professionalism to both HR and Admin operations of a growing CA firm.

Key Responsibilities

A. Talent Acquisition & Onboarding

Manage end-to-end recruitment sourcing, screening, scheduling interviews, coordinating with partners for final selection.

Draft and issue offer letters,



appointment letters and other joining documents.

Conduct structured onboarding and induction for all new joiners firm introduction, policies, team orientation.

Maintain recruitment MIS and track open positions, interview pipelines and hiring timelines.

Coordinate with placement consultants, job portals and college campuses for talent sourcing.

B. Employee Lifecycle Management

Maintain and update employee records, personal files and HR database for all staff.

Issue all HR letters confirmation letters, increment letters, experience certificates, relieving letters, NOC letters, etc.

Conduct exit interviews, document feedback and report key trends to management.

Handle employee grievances, disciplinary matters and escalations with sensitivity and confidentiality.

C. Attendance, Leave & Payroll Coordination

Prepare monthly attendance and leave MIS for payroll processing.

Coordinate with accounts for timely and accurate payroll processing track salary inputs, deductions, arrears and full & final payments.

Handle queries related to salary slips, Form 16 and other payroll-related matters.

D. Training

Identify training needs across teams and coordinate internal and external training programmes.

Maintain training records and track completion of mandatory compliance training (POSH, data security, etc.).

E. Office Administration





Oversee day-to-day office administration housekeeping, pantry, office supplies, courier, printing and stationery.

Manage vendor relationships AMC contracts, office equipment, IT support vendors, travel agencies and courier services.

Coordinate with IT support for laptop/desktop provisioning, software licenses, email IDs and system access for new joiners and exits.

G. Firm Culture & Engagement

Plan and execute employee engagement activities birthday celebrations, festivals, team outings, annual day and recognition events.

Maintain a positive, professional and inclusive work culture in line with the firms values.

Act as a single point of contact for all employee queries related to HR, admin and office matters.

Foster open communication between staff and management.

Required Skills & Competencies

Strong knowledge of HR processes recruitment, payroll, performance management and compliance.

Excellent written and verbal communication ability to draft HR letters, policies and employee communications independently.

High level of discretion and confidentiality in handling sensitive employee information.

Strong organisational skills ability to manage multiple priorities simultaneously without supervision.

Proficiency in MS Office Word, Excel and PowerPoint.

Pleasant interpersonal skills with the ability to deal with people at all levels from junior staff to senior partners.

Educational Qualification

Graduate in any discipline (mandatory).

MBA / PGDM in Human Resources or equivalent post-graduation (preferred).

J C Kabra & Associates Chartered Accountants

B-302, Royal Enclave, Parsi Panchayat Road, Andheri (East), Mumbai 400069 | [email protected]

📌 Hr And Administration Associate (Mumbai)
🏢 J C Kabra u0026 Associates
📍 Mumbai