Experience: 3–8 Years

Industry: Logistics / Transportation / Supply Chain

Job Summary

We are looking for an experienced and proactive Fleet & Transport Operations qualified to manage daily transportation activities, optimize fleet utilization, supervise drivers, ensure regulatory compliance, and control operational costs. The ideal candidate should have strong knowledge of fleet management, route planning, vehicle maintenance, safety procedures, and operational reporting.

Key Responsibilities

1. Fleet & Route Management

- Plan and optimize transportation routes to minimize fuel consumption, travel time, and operating costs.
- Manage daily vehicle deployment, dispatching, trip allocation, and GPS tracking.
- Monitor vehicle utilization and ensure timely availability of vehicles for operations.
- Coordinate vehicle servicing, preventive maintenance, repairs, and breakdown replacements.

1. Driver & Staff Management

- Prepare driver duty rosters, shift schedules, and trip assignments.
- Monitor driver attendance, punctuality, discipline, and performance.
- Conduct regular safety briefings and provide training on driving practices and operational procedures.
- Ensure drivers follow company policies, customer requirements, and safety standards.

1. Compliance & Safety Management

- Ensure timely renewal and validity of vehicle permits, insurance, fitness certificates, and other statutory documents.
- Ensure compliance with applicable transport regulations, vehicle load limits, and road safety requirements.
- Conduct or monitor pre-trip vehicle inspections and ensure vehicle roadworthiness.




- Handle accidents, breakdowns, route disruptions, and other operational emergencies.

1. Reporting & Cost Control

- Monitor fuel consumption, vehicle maintenance expenses, transportation costs, and vendor bills.
- Maintain trip sheets, vehicle logs, driver records, and operational MIS reports.
- Prepare regular reports using MS Excel and Transport Management Systems (TMS).
- Identify opportunities to reduce operational costs and improve fleet productivity.
- Coordinate with vendors, service providers, customers, and internal teams to ensure smooth operations.

1. Performance Monitoring – KPIs & KRIs

- Monitor on-time pickup and delivery performance.
- Track vehicle utilization, fuel efficiency, and cost per trip or kilometre.
- Monitor vehicle breakdown frequency, maintenance delays, and fleet downtime.
- Track driver attendance, safety incidents, and compliance-related deviations.
- Monitor gate turnaround time, trip completion rates, and customer complaints.
- Identify operational risks and implement corrective and preventive actions.

Required Skills & Qualifications
- 3–8 years of experience in fleet management, transport operations, or logistics operations.




- Graduate degree or relevant qualification in Logistics, Supply Chain Management, Business Administration, or a related field preferred.
- Proficiency in MS Excel, GPS tracking systems, and transport management software.
- Good knowledge of regional transport routes, commercial vehicles, statutory documentation, and safety regulations.
- Strong planning, coordination, leadership, and problem-solving skills.
- Ability to handle operational emergencies and work under pressure.
- Good communication and reporting skills.

Key Performance Indicators (KPIs)
- On-time pickup and delivery percentage.
- Fleet utilization rate.
- Fuel consumption and cost efficiency.
- Vehicle maintenance cost and downtime.
- Trip completion rate.
- Gate turnaround time.
- Driver productivity and attendance.
- Customer satisfaction and complaint resolution.

Key Risk Indicators (KRIs)
- Frequency of vehicle breakdowns and unplanned downtime.
- Expired or non-compliant vehicle documents.
- Road accidents and safety violations.
- Excessive fuel consumption or unexplained fuel variances.
- Driver absenteeism and repeated operational delays.
- Overloading, route deviations, and unauthorized vehicle usage.
- Increase in customer complaints and failed deliveries.

Reporting & Coordination The role will coordinate with drivers, transport vendors, maintenance teams, customers, and internal operations teams to ensure safe, compliant, cost-effective, and timely transportation services. Pay: ₹25,000.00 - ₹32,000.00 per month

Work Location: In person

📌 Fleet & Transport Operations Executive (Chennai)
🏢 Surmount Logistics Solutions
📍 Chennai