Account Executive

Department: Accounts & Finance

Position: Account Executive

Location: Head Office

Reporting Manager: Accounts Manager / Reporting Head

Qualification: B.Com / M.Com

Experience: 5 Years

1. Job Summary

We are looking for an experienced Account Executive with strong accounting fundamentals and hands-on experience in SAP, invoice processing, journal entries, reconciliations, statutory payment entries, and audit support. The candidate will be responsible for accurate accounting transactions, timely document processing, monthly provisions, prepaid expense reconciliations, and coordination with internal departments, factories, and the Company Secretary (CS) team.
1. Roles & Responsibilities

A. Accounting Entries & Salary Accounting

- Prepare and post salary journal entries in SAP and upload the relevant supporting documents.
- Record Provident Fund (PF) and Employees State Insurance (ESIC) payment entries in the accounting system.
- Process employee Full and Final (F&F;) settlement entries and ensure accurate accounting of employee dues.
- Prepare and post monthly journal entries, provisions, and other routine accounting transactions.

B. SAP Operations & Invoice Processing

- Process and book various invoices in SAP, including travel and accommodation, UGVCL electricity bills, insurance, service invoices, and other operational expenses.
- Verify invoice details, supporting documents, GST information, vendor details, and GL account allocations before posting.
- Process wood-related invoices using SAP MIGO and MIRO transactions, ensuring proper matching of goods receipts and invoices.
- Scan and attach supporting documents to the relevant SAP accounting documents for audit trails and record maintenance.
- Ensure accurate and timely processing of invoices in accordance with company procedures.

C. Foreign Payments & Documentation





- Prepare Form 15CA and coordinate the preparation of Form 15CB with the concerned Chartered Accountant, wherever applicable, for foreign remittances.
- Compile supporting documents and verify the details required for foreign payment transactions.
- Coordinate with the concerned teams to ensure completeness of documentation and timely processing of foreign payments.

D. Petty Cash, Vouchers & Expense Accounting

- Manage petty cash transactions, maintain supporting records, and ensure proper accounting of expenses.
- Verify, process, and record factory vouchers in the accounting system.
- Book company credit card expenses after verifying bills, receipts, approvals, and supporting documents.
- Process monthly Travel Allowance (TA) and Daily Allowance (DA) claims, ensuring accurate accounting and proper documentation.

E. Monthly Provisions & Prepaid Expense Reconciliation

- Prepare and record monthly provisions for expenses incurred but not yet invoiced.
- Prepare quarterly prepaid expense schedules for insurance and other annual expenses.
- Reconcile prepaid expense ledger balances with Excel-based schedules and ensure proper accounting of periodic expense allocations.
- Maintain supporting workings and ensure timely adjustment or amortization of prepaid expenses.

F. Audit Support & Financial Finalisation

- Resolve internal audit queries and provide supporting documents and explanations as per audit observations.
- Coordinate with internal teams to ensure timely closure of audit queries and discrepancies.




- Support financial finalisation by preparing intercompany transaction details, reconciliations, and related schedules.
- Provide accounting information, supporting documents, and other required details to the Company Secretary (CS) team.
- Assist in maintaining accurate accounting records and ensuring readiness for internal and statutory audits.

1. Requisite Skills

Functional Skills

- Strong knowledge of accounting principles, journal entries, ledger scrutiny, and reconciliations.
- Hands-on experience in SAP accounting and invoice processing.
- Knowledge of GST-related invoice verification and GL account allocation.
- Understanding of monthly provisions, prepaid expenses, and expense booking.
- Experience in audit query resolution and financial finalisation support.

Technical Skills

- Valuable command of MS Excel, including formulas, lookups, data reconciliation, and preparation of accounting schedules.
- Practical knowledge of SAP MIGO and MIRO transactions.
- Ability to maintain accurate financial records and supporting documentation.

Behavioural Skills

- Effective interdepartmental and plant-level coordination.
- Strong attention to detail and numerical accuracy.
- Good communication and follow-up skills.
- Ability to manage multiple tasks and meet deadlines.
- High level of integrity, accountability, and confidentiality.

1. Preferred Candidate Profile

- B.Com / M.Com with approximately 5 years of relevant experience in Accounts & Finance.
- Candidates with hands-on SAP experience and manufacturing industry exposure will be preferred.
- Should be comfortable coordinating with plant teams, internal departments, auditors, and the CS team.
- Must possess strong Excel skills and the ability to independently handle routine accounting activities with minimal supervision.

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