: Executive Assistant to Promoter | Family Office | Gurugram

Job Title: Promoter’s Executive Assistant

Location: Gurugram, Haryana

Experience: 2–5 Years

Employment Type: Full time

Department: Promoter’s Office / Family Office

About the Role

We are looking for a highly organised, proactive, and professional Executive Assistant to the Promoter for our Family Office in Gurugram. The ideal candidate will provide comprehensive administrative and Executive assistance, manage schedules and communications, coordinate meetings and travel arrangements, and ensure the smooth execution of day to day activities.

The candidate must possess excellent communication skills, strong organisational abilities, discretion, and the ability to handle confidential information with the utmost professionalism.

Key Responsibilities

- Calendar & Schedule Management: Manage the Promoter’s daily calendar, appointments, meetings, reminders, and commitments efficiently.
- Communication Management: Handle calls, emails, messages, and correspondence professionally, ensuring timely follow-ups and responses.
- Meeting Coordination: Schedule meetings, coordinate with internal teams and external stakeholders, prepare meeting agendas, and track action points.
- Travel Arrangements: Plan and coordinate domestic and international travel, including flight bookings, hotel reservations, local transportation, and itineraries.
- Administrative Support: Maintain records, organise documents, manage files, and prepare reports, presentations, and other business-related documents as required.
- Executive Assistance: Coordinate appointments, family-related schedules, and other tasks entrusted by the Promoter.
- Task & Follow up Management: Track pending tasks, important deadlines, and commitments to ensure timely completion.
- Expense & Bill Coordination:



Assist with expense tracking, bill payments, reimbursements, and maintaining relevant records, wherever required.
- Confidentiality & Professionalism: Handle sensitive business and personal information with complete discretion and maintain the highest standards of integrity.
- Ad-hoc Responsibilities: Manage additional assignments and coordinate special requirements as directed by the Promoter.

Required Qualifications & Skills

- Graduate in any discipline, additional qualifications in administration or management will be an advantage.
- 2–5 years of relevant experience as a Executive Assistant, Executive Assistant, or in a similar administrative support role.
- Excellent verbal and written communication skills in English and Hindi.
- Strong organisational, time management, multitasking, and coordination skills.
- Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, along with calendar and email management tools.
- Ability to prioritise tasks, anticipate requirements, and work independently in a fast paced environment.
- High level of discretion, integrity, attention to detail, and professional etiquette.
- Ability to handle last minute schedule changes and urgent assignments calmly and efficiently.

Preferred Candidate Profile

- Capable of maintaining transparent boundaries while handling confidential Executive and professional matters.
- Comfortable working in a dynamic Family Office environment where priorities may change frequently.
- Willing to provide flexibility in working hours when business requirements necessitate it.

How to Apply Interested candidates who meet the above criteria are invited to share their updated CV, mentioning their relevant experience and current/expected compensation.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Promoter (Gurugram)
🏢 Sindhu Trade Links
📍 Gurugram