Job Summary

We are looking for a dynamic and detail-oriented Event Production Executive to manage the planning, coordination, and execution of event production requirements. The candidate will be responsible for coordinating with vendors, managing technical setups, supervising on-site production, and ensuring the smooth execution of events within the approved budget and timelines.

Key Responsibilities

- Event Production &
- Execution

- Plan and coordinate production requirements for corporate events, conferences, exhibitions, award ceremonies, and other live events.
- Manage event setups, including stage fabrication, branding, backdrops, LED screens, lighting, sound, and audiovisual equipment.
- Coordinate the loading, unloading, installation, and dismantling of production materials.
- Ensure all production elements are delivered and installed as per the approved designs and event timelines.
- Supervise on-site production activities and troubleshoot technical or operational issues.

2.

Vendor

Management

- Identify, coordinate, and negotiate with vendors for production-related requirements.
- Obtain quotations, compare costs, and ensure competitive pricing.
- Coordinate with fabrication, AV, lighting, sound, printing, and other production vendors.
- Monitor vendor deliverables, quality, and timelines.

3. Planning &
- Coordination

- Prepare production schedules, checklists, and execution plans.
- Coordinate site visits, venue measurements, and technical inspections.
- Review event layouts, stage designs, technical drawings,



and branding placements.
- Ensure all materials and equipment are ready before the event.

4. Budget &
- Inventory Management

- Prepare production cost estimates and assist in budget planning.
- Track production expenses and ensure execution within the approved budget.
- Maintain records of vendor quotations, purchase orders, invoices, and production materials.
- Monitor the use, storage, and transportation of production equipment and materials.

5. On-Site Event Management
- Be present at event venues to supervise production setup and dismantling.
- Coordinate with technicians, fabricators, electricians, and other crew members.
- Ensure compliance with venue regulations and safety requirements.
- Handle last-minute changes and resolve production-related challenges efficiently.
- Conduct quality checks before the event begins.

Required Skills &
- Qualifications

- 10+ years of experience in event production, event operations, or live event execution.
- Good knowledge of stage fabrication, LED screens, sound, lighting, AV systems, and event branding.
- Solid vendor management, negotiation, and coordination skills.
- Ability to read event layouts and understand technical production requirements.
- Good communication, problem-solving, and time-management skills.
- Ability to work under pressure and manage multiple projects simultaneously.
- Willingness to travel and work flexible hours, including weekends and holidays, depending on event schedules.

📌 Event Production Executive (Bengaluru)
🏢 AIM
📍 Bengaluru