Roles and Responsibilities

1. Office Administration*

- Manage daily office operations and ensure smooth functioning of the head office.
- Maintain office discipline, cleanliness, infrastructure, and facilities.
- Oversee office supplies, stationery, equipment, and inventory.
- Maintain administrative records, files, registers, and official documentation.

2. Staff & Department Coordination

- Supervise office support staff, housekeeping, and administrative personnel.
- Monitor staff attendance, punctuality, discipline, and work performance.
- Coordinate with HR, Accounts, Finance, Operations, and Tender departments.
- Ensure timely completion of administrative tasks assigned by management.

3. Vendor & Procurement Management

- Coordinate with vendors and service providers for office requirements.
- Obtain quotations, negotiate prices, and ensure cost-effective purchases.
- Verify invoices and coordinate with the Accounts department for payment processing.
- Maintain vendor records and monitor service quality.

4. Asset & Facility Management

- Maintain records of company assets, laptops, printers, furniture, and other equipment.
- Coordinate repairs, maintenance, and replacement of office equipment.
- Manage office utilities, internet connectivity, and other essential services.




- Oversee company vehicle and travel arrangements, wherever applicable.

5. Documentation & Compliance

- Maintain administrative documents, agreements, contracts, and renewal records.
- Coordinate documentation required for audits, certifications, and ISO implementation.
- Ensure proper filing, record maintenance, and document tracking.
- Support management in implementing administrative policies and SOPs.

6. MIS & Reporting

- Prepare daily, weekly, and monthly administrative reports.
- Maintain expense records, purchase details, inventory reports, and vendor data using MS Excel.
- Track administrative budgets and identify opportunities for cost reduction.
- Submit regular reports and updates to senior management.

Required Qualifications

- Graduate in any discipline; MBA in HR, Administration, or Operations will be preferred.
- 58 years of experience in office administration or general administration.
- Experience in a security services, facility management, or manpower outsourcing company will be an advantage.
- Robust knowledge of MS Excel, MS Office, MIS reporting, and documentation.
- Excellent communication, leadership, negotiation, and coordination skills.
- Strong organisational, problem-solving, and decision-making abilities.

📌 Administration Manager (Hazaribagh)
🏢 Commando Security
📍 Hazaribagh