We are looking for a well-organized, proactive, and responsible Admin Executive to manage day-to-day administrative activities and ensure the smooth functioning of office operations. The role involves front office management, meeting and travel coordination, office maintenance, inventory management, documentation, and providing administrative support to management and other departments.

The ideal candidate should have positive communication and organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

- Welcome and assist visitors, customers, and business associates professionally.
- Handle incoming phone calls, emails, and general inquiries, directing them to the appropriate departments or personnel.
- Manage visitor records, appointments, and meeting schedules.
- Coordinate meeting and training room bookings and ensure rooms are properly arranged before scheduled meetings.
- Arrange travel bookings, including transportation, accommodation, and other travel requirements for employees and visiting clients.
- Coordinate with company vehicle drivers regarding their daily schedules, travel plans, and assigned duties.
- Ensure company vehicles are utilized efficiently and are maintained in good working condition by coordinating servicing and repairs when required.
- Collect, verify, and maintain proper bills, fuel receipts, toll receipts, and other travel-related expense documents submitted by company vehicle drivers.
- Maintain records of vehicle usage, travel expenses, and related administrative documents.
- Coordinate transportation arrangements for employee travel, customer visits, and official business requirements.
- Coordinate with vendors and service providers for office-related requirements.
- Monitor office supplies, stationery,



and other consumables and arrange timely replenishment.
- Maintain records of office equipment and coordinate maintenance or repairs when required.
- Coordinate with housekeeping staff to ensure cleanliness and proper maintenance of office premises and common areas.
- Maintain and organize physical and digital documents, files, administrative records, and registers.
- Perform data entry and update contact details, databases, and other office-related information accurately.
- Manage incoming and outgoing mail, courier services, and deliveries, ensuring timely distribution.
- Maintain administrative bills, invoices, receipts, and supporting documents for verification and record-keeping.
- Provide administrative assistance to senior management and other departments as required.
- Assist in organizing company events, employee activities, meetings, and training programs.
- Ensure administrative tasks are completed on time and follow established company procedures.
- Perform other administrative duties assigned by management.

Skills & Qualifications

Educational Qualification

- Any bachelor's degree is preferred.
- A degree or diploma in Business Administration, Office Management, or a related field will be an added advantage.

Experience

- Previous experience in administration, front office management, reception, or office coordination is preferred.
- Freshers with good communication and organizational skills may also apply.
- Good working knowledge of Microsoft Office applications, particularly MS Word and Excel.
- Familiarity with email, calendar management, data entry, and document management.

Communication & Interpersonal Skills

- Good verbal and written communication skills.
- Ability to interact professionally with visitors, employees, vendors, and service providers.
- Knowledge of Hindi will be an added advantage.

Pay: ₹12,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Admin Executive (Saravanampatti)
🏢 Faraday Ozone
📍 Saravanampatti