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The Accounts Executive is a position reporting directly to the Accounts Manager of EFS Logistics. Supports accounts department by filing documents, reconciling statements, managing credits, prepare payment schedules to vendors and other accounts related works.

Responsibilities

- Periodical preparation of statement of accounts and sending the same to customer

- Posts customer payments by recording cash, checks, and credit card transactions.

- Updates receivables by totaling unpaid invoices.

- Verifies validity of account discrepancies by obtaining and investigating information from sales, customer service departments, and from customers;

- Resolves valid or authorized deductions by entering adjusting entries.

- Need to close the accounts monthly, Quarterly, and Yearly

- Need to audit the accounts on every month.

- Monthly work on closing of books.

- Resolves invalid or unauthorized deductions by following pending deductions procedures.

- Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department.

- Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

- Protects organization's value by keeping information confidential.

- Accomplishes accounting and organization mission by completing related results as needed

- Reconciles processed work by verifying entries and comparing system reports to balances.

- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

- Pays vendors by monitoring discount opportunities; scheduling and preparing SOP;

- Maintains accounting ledgers by verifying and posting account transactions.





- Verifies vendor accounts by reconciling monthly statements and related transactions.

- Make budget for payments for the upcoming months/weeks based on dues.

- Make payment shedules in advance as per the dues

- Maitian and complete the book keeping and depend on ERP system by reconciling all the accounts on a periodic basis

Duties

- Preparation of Statement of Accounts for each customer periodically and sending the same to customers

- Sending reminders via emails & phone calls and until the due amount is transferred. Escalating as per below table

- Upon payment received from customer acknowledge receipt of payment after coordinating with the cashier

- Providing necessary supporting docs as requested by customer during follow up in coordination with operations/sales and ensure these are submitted in the shortest possible time

- Providing Salesmen their respective Customer Balance Due Report/Ageing report, twice a month.

- Balance confirmation, from each Customer/Agent, twice a year.

- Asset confirmation from all staffs twice a year.

- Preparing List of Weekly Expected Receivables.

- Maintaining proper records of all Accounts and updating last follow dates of each account.

- Allocating receivables immediately upon receipt and notifying rectification of accounts.

- Preparing SOP for agent/Vendor payments

- Cross checking the invoice and SOA submitted by agents with our books

- Preparing weekly payment schedule to be transferred

- Addressing complaints by agents related to payments

- Negotiate credit periods with agents or vendors as per requirement and need.

- Make audit related documentation and coordinate with auditors for closing

- Monthend and yearend closing activities.

Pay: ₹25,000.00 - ₹30,000.00 per month

Perks

- Health insurance

Work Location: In person

📌 Accounts Payable Executive (Coimbatore)
🏢 Kilfad Logistics
📍 Coimbatore