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Designation : Transport Executive Qualification : Any Graduation Experience Required : 3+ years Shift Timings : Rotational shift Work Schedule : 6 days per week Work location : Gurugram Skills : Geographical map, Communication Skills, Analytical Skills

Helpdesk Responsibilities : To maintain 24/7 transport helpdesk to receive & resolve transportation queries.

Receive and log for transport services - record complete details of the service requests/complaints from employees.

Maintain accurate information of movements of all transport vehicles.

Maintain a daily pickup and drop list of staff.

Maintain and accurate and readily available list of important transport related telephone numbers.

Prepare daily/weekly reports as required on transport requests and vehicular movements.

Contribute to monthly management report.

Adhere to company SLA & KPI as agreed.

Coordinator Responsibilities : To provide administrative/operational support to the Transport Team at Client’s Facility.

To ensure timely and arrivals & departures

Responsible to the Shift In charge to oversee the Transport operations during the Shift.

Display drop-off lists on the notice boards.

Check attendance of vehicles, drivers, and vendor supervisor.

Prepare the vehicle arrival report and collect pick up slips from transport vendors.

Allocate pick up/drop lists to vendors supervisors.

Carry out routine Vehicle inspections as per approved check list.

Collect and verify log sheets from individual vendors & Vehicle Tracking.

Be accessible for escalation of all Transport related issues during the shift.

Communicate to the next shift through the shift log book all incidents issues and pending problems of the shift and handover formally to the next Shift Supervisor





Reporting - Prepare daily / weekly reports as required on Transport matters.

Tracker Responsibilities : Tracking each and every vehicle point wise and shift wise.

Timely updation of status on the tracking tool.

Co ordinate with vendor trackers.

Maintain the daily pickup and drop list of employees

Maintain an accurate and readily available list telephone numbers of vehicles and the vendors

Check Adhoc Pickup and drop request.

Reports - Prepare daily / weekly reports on the tracking.

Reports - Prepare reports on no show employees

Reports - Prepare reports on numbers of picked up and drop per day.

Information flow to the Helpdesk and coordinator of vehicles and employee

Maintaining handing over and taking over document.

Ensuring the vehicle arrives on time to the premises.

Router responsibilities : As directed continually review transport routes to ensure cost effective and efficient transport services are provided to the client

Ensure that route allocation are kept current and that they achieve maximum value for money to the client

Ensure that the fleet allocation achieves effective and efficient client service

Maintain up-to-date and accurate information is supplied to staff

Receive and implement changes in routes

To prepare and forward the roster timeline and defaulters report including the mid week changes received per day

Timely response to all adhoc requests.





Ensure each journey commences at the appointed time; Enter the start time and Kilometre reading in the log book for each vehicle on departure; Enter the closing kilometer reading of the vehicle in the log book for each vehicle; Ensure all staff who are on the staff list provided by the Client for that shift are picked up; Communicate with the help desk on Radio as and if need arises; Ensure staff mark their boarding time and initial the pick up list held by the driver; Ensure that only staff listed on the roster sheet are picked up. In cases where other staff require pick that approval is received from Transport before pick up; Hand over the completed pick up list to the supervisor; Control vendor supervisors and drivers

To provide efficient and cost effective Transport service to the Client; To ensure timely and accurate completion of FM reports pertaining to Transport activities

- Analytical Support: Provide basic to medium-level analytical support for TM activities, including preparation of basic portfolio reports and client analysis to support decision-making processes
- Transaction Communication Support: Assist with communication support for straightforward transactions, helping to ensure transparent information flow between all parties involved
- Client Meeting Support: Attend client meetings alongside senior team members to learn client management skills and support meeting preparation and follow-up activities
- Data Management & Financial Analysis: Maintain accurate system data and prepare basic financial comparisons for different real estate options to support TM managers
- Internal Stakeholder Communication: Communicate primarily with internal stakeholders to support lease projects, learning proper protoco

📌 Transport Executive (Gurugram)
🏢 JLL
📍 Gurugram