Company Overview : DentistFind is a leading marketing technology company based in Canada, with 15 years of expertise in empowering dental practices across the globe. Our mission is to facilitate seamless and sustainable growth for dental practices through our innovative PracticeFuel platform, which leverages data-driven digital marketing strategies and cutting-edge technology solutions. By focusing on increasing patient acquisition and retention, DentistFind provides a reliable and prestigious work environment that offers opportunities for growth and international exposure.

Our comprehensive approach combines advanced technology with personalized consultation, equipping dental professionals with the tools and guidance necessary to achieve their goals. The intuitive platform delivers real-time notifications, actionable reports, and performance reviews, while our expert consultants offer tailored training and support. This focus on ease of use and collaboration allows dental practices to concentrate on delivering exceptional patient care, ensuring steady growth and success in the ever-evolving dental industry.

Why Join DentistFind? : At DentistFind, we believe in clarity over complexity, extreme ownership, and building systems that scale. As a rapidly growing dental marketing and technology partner, we empower dental practices with data-driven strategies, cutting-edge tools, and a relentless focus on measurable outcomes. Join us to be a part of a team that values innovation, efficiency, and client success.

Job Overview : DentistFind is seeking a high-caliber Executive Assistant to the CEO / Operations Support Coordinator to act as the CEO’s cognitive filter and execution engine. This role sits at the center of the business, turning messy conversations, scattered information,



and raw meeting notes into clear decisions, structured plans, and reliable follow-through across Sales, Marketing, HR, Client Success, and Operations. You will reduce CEO drag, improve meeting quality, coordinate cross-functional work, and maintain the operating systems that keep the company moving quickly and intelligently. This is a fast-paced, remote role for someone who thinks in systems, thrives on challenge, and wants to help build performance and sales machines for a growing, technology-driven dental marketing company.

Key Responsibilities :

- CEO Support & Information Filtering : Review and refine documents, reports, and updates before they reach the CEO to ensure they answer the original business question, include supporting data, and have clear owners and deadlines; send back low-quality or incomplete work with specific, respectful feedback.
- Meeting Preparation & Pre-Reads :Prepare structured agendas and collect updates prior to leadership and project meetings; create concise pre-reads that highlight key metrics, issues, and decisions required from the CEO and stakeholders.
- Meeting Notes & Action Tracking :Take clear, structured notes during meetings, capturing decisions, owners, deadlines, and blockers; convert discussions into action items in project tools, follow-up messages, and updated trackers.
- Operating Systems & Trackers :Build, maintain,



and improve operating systems such as CEO Review Trackers, meeting trackers, task and project trackers, performance/experiment logs, and sales/partner tracking sheets to ensure visibility and accountability.
- SOPs & Process Documentation :Create, refine, and standardize SOPs, checklists, templates, and process documents for recurring workflows (e.g., onboarding, performance reviews, campaign launches, reporting cadences).
- Performance System Support :Support the design and maintenance of a performance system that logs tests and experiments, tracks results, documents debriefs, and standardizes winning approaches across clients.
- Sales System Support :Help structure and maintain a simple, visible sales system and partner pipeline by tracking leads, partner activities, stages, and outcomes, ensuring the CEO and team have clear visibility on revenue motion.
- Cross-Functional Coordination : Coordinate follow-ups, dependencies, and deliverables across Marketing, Development, Client Success, HR, and Operations to make sure work escalated to the CEO is complete, structured, and decision-ready.
- Analytics & Executive Summaries :Synthesize data, transcripts, and multi-source information into concise executive summaries and decision briefs that allow the CEO to act quickly with clear context, options, and implications.
- AI-Enabled Workflows :Use AI tools (e.g., ChatGPT) to summarize long documents and meeting transcripts, draft SOPs and templates, structure messy information, and improve the clarity and quality of written communication.
- Other Duties : Perform other ad hoc tasks and special projects as assigned by the Manager or CEO.

Required Skills and Qualifications :

- Education :Bachelor’s degree in Business Administrat

📌 Executive Assistant to The CEO / Operations Support Coordinator - Mumbai, India
🏢 DentistFind
📍 Mumbai