Role Overview We are looking for a highly organized, proactive, and detail-oriented Executive Assistant & Finance Operations Associate to provide executive and administrative support while assisting with finance and business operations. This role is primarily focused on Executive Assistant and Administrative Support, with the remaining dedicated to Finance and Business Operations. The ideal candidate will have hands-on experience supporting a Founder, CEO, or senior leadership team, managing calendars and administrative workflows, coordinating business activities, and maintaining organized records. Exposure to payroll coordination, bookkeeping, expense tracking, and financial administration will be an added advantage. The role requires excellent communication, discretion, ownership, and the ability to manage multiple priorities independently in a remote work environment.

Key Responsibilities
1. Executive & Administrative Support
• Provide day-to-day executive and administrative support to the Founder, CEO, or senior leadership.
• Manage calendars, schedule meetings, coordinate appointments, and handle meeting logistics.
• Manage email correspondence, follow-ups, reminders, and professional communications on behalf of leadership.
• Prepare meeting agendas, maintain notes, track action items, and ensure timely follow-through.
• Coordinate business travel, bookings, documentation, and other executive requirements, as needed.
• Maintain organized digital files, confidential documents, databases, and administrative records.
• Support internal coordination, stakeholder communication, and day-to-day business activities.
• Assist with preparing presentations, reports, and business documents.
• Proactively identify administrative gaps, prioritize tasks,



and ensure smooth daily operations. 2. Finance & Business Operations
• Assist with bookkeeping, financial documentation, and maintaining accurate transaction records.
• Coordinate payroll inputs, verify relevant documentation, and follow up to ensure timely processing.
• Track business expenses, invoices, payments, and reimbursements.
• Assist with bank and credit card reconciliations and basic financial reporting.
• Support budget tracking, expense monitoring, and other routine finance-related activities.
• Maintain confidential employee, financial, and operational records.
• Coordinate with accountants, payroll providers, vendors, and other stakeholders as required.
• Support process improvements and ensure administrative and financial records remain accurate and up to date. Requirements
• 3+ years of relevant experience in Executive Assistance, Administrative Support, Business Operations, or a similar role.
• Demonstrated experience supporting a Founder, CEO, or senior executive is essential.
• Solid experience in calendar management, scheduling, correspondence, documentation, and administrative coordination.
• Basic to intermediate exposure to finance administration, payroll coordination, bookkeeping, invoices, or expense management.
• Excellent organizational, time-management, communication, and follow-up skills.
• High attention to detail and the ability to handle confidential information professionally.
• Proficiency in Microsoft Office or Google Workspace; experience with accounting, payroll, or task-management tools is an advantage.
• Ability to work independently, manage competing priorities, and take ownership of tasks in a remote environment.
• Willingness to work the 8:00 PM – 5:00 AM IST night shift.

📌 Executive Assistant (Mumbai)
🏢 Keiretsu Forum
📍 Mumbai