Job Title: Event Operations Executive (Exhibitions & AV Production) ? Job Summary We are seeking a detail-oriented and technically sound Event Operations Executive to oversee the end-to-end execution of our events, exhibitions, and main hall setups. In this role, you will bridge the gap between design concepts and ground-level execution. You will manage stall fabrication, vendor alignments, and technical hall setups—including advanced stage layouts, LED walls, and comprehensive AV systems—to ensure flawless event delivery. ?

Key Responsibilities
1. Stall Design & Fabrication Management
• Blueprint Translation: Review 3D stall designs and technical layout drawings to ensure they are structurally feasible and optimized for the allocated space.
• Fabrication Oversight: Supervise the production and build-up of customized exhibition stalls, ensuring the highest standards of materials, finishes, and safety compliance.
• In office Construction: Manage the move-in, assembly, and dismantling schedules for all exhibition elements within strict venue timelines. 2. Inside Hall & Stage Setup
• Stage & LED Production: Direct the installation of stage structures, backdrop fabrications, and high-resolution Stage LED Walls (including mapping, sizing, and content resolution checks).
• Audio-Visual (AV) Control: Coordinate the deployment of comprehensive AV systems, including line arrays, microphones, lighting rigs, trussing, and switching equipment.
• Technical Rehearsals: Run soundchecks, lighting cues,



and LED screen dry-runs with technicians and emcees prior to showtime to preempt technical glitches. 3. Vendor & Logistics Operations
• Sourcing & Negotiation: Source reliable fabrication vendors, AV suppliers, and local manpower, negotiating budgets without compromising on quality.
• Inventory & Logistics: Track the movement of event materials, equipment, and collateral to and from the venue.
• Compliance & Safety: Secure necessary venue permissions, structural stability certificates, and electrical load approvals. ? Qualifications & Skills Technical Expertise
• Deep understanding of materials (MDF, Maxima, Octanorm, paint finishes, flex printing).
• Technical knowledge of AV technology, including LED processors, media servers, audio mixers, and stage lighting. ?️ Core Competencies
• Crisis Management: Ability to manage crisis if arises, under extreme time constraints.
• Vendor Management: Strong negotiation and relationship-building skills with local vendors and fabricators.
• Time Management: Proven track record of managing tight setup windows. ? Experience & Education
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Education:
Bachelor’s degree in Event Management, Production, Engineering, or a related field (preferred but not mandatory if backed by experience).
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Experience:
1–4 years of hands-on operations experience specifically within corporate events, large-scale exhibitions, or B2B trade shows. ? Physical & Work Environment Demands
• Travel: Willingness to travel.
• Hours: Ability to work irregular hours.

📌 Event Operations Executive (Mumbai)
🏢 Shaavi Events
📍 Mumbai