PROCUREMENT EXECUTIVE

JOB DESCRIPTION Department: Procurement / Purchase

Location: Hyderabad Reporting To: Procurement Manager / Procurement & Supply Chain Manager

Experience: 2–4 Years Qualification: Bachelor’s Degree in any discipline; preference for Supply Chain, Procurement, Commerce, Engineering, or related fields. Key Responsibilities

1. Procurement & Purchase o Handle day-to-day procurement activities based on project and operational requirements. o Collect and review material requirements from Engineering, Projects, Stores and other departments. o Source materials, equipment and services from approved and reliable vendors. o Obtain quotations, compare prices, negotiate commercial terms and recommend suitable vendors. o Raise Purchase Orders (POs) after obtaining required approvals.

2. Vendor Management o Identify and onboard new vendors based on company requirements. o Maintain vendor database, quotations, price lists and vendor documentation. o Coordinate with vendors for pricing, availability, delivery schedules and payment terms. o Follow up on vendor commitments and ensure timely supply. o Support vendor performance evaluation and vendor reconciliation.

3. Project Procurement o Coordinate with Project/Engineering teams to understand project-wise material requirements. o Ensure procurement is aligned with approved BOQs, project specifications and timelines. o Track project-wise procurement status and identify potential delays or shortages. o Coordinate urgent procurement requirements for project execution.

4. Purchase Order & Documentation o Prepare and process POs, Work Orders and other procurement-related documents.



o Ensure PO details match approved requirements, quotations and commercial terms. o Maintain proper procurement records for audit and management review. o Ensure all required supporting documents are available before processing purchases.

5. Material Delivery & Logistics Coordination o Follow up with vendors for dispatch and delivery of materials. o Coordinate with Stores, Logistics and Project teams for material receipt. o Track pending, partial and delayed deliveries. o Escalate supply delays that may impact project timelines.

6. Commercial & Cost Control o Negotiate pricing, credit terms, delivery terms and other commercial conditions. o Conduct comparative analysis of vendor quotations. o Identify opportunities for cost savings and alternative sourcing. o Ensure purchases are made within approved budgets and commercial guidelines.

7. Invoice & 3-Way Matching o Coordinate with Accounts and Stores for invoice processing. o Ensure PO/WO + Delivery Challan/GRN + Invoice are properly matched before payment processing. o Resolve discrepancies relating to quantity, pricing, taxes, delivery or material receipt. o Support vendor reconciliation and outstanding payment follow-ups.

8. MIS & Reporting o Prepare daily/weekly procurement status reports. o Maintain PO tracker, pending procurement tracker,



vendor comparison statements and delivery tracker. o Provide project-wise procurement updates to management. o Highlight delayed orders, critical materials, cost deviations and procurement risks. Key Reports / MIS Report Purchase Order Status Report Pending Procurement Report Material Delivery Tracker Frequency Daily / Weekly Daily Daily Vendor Comparison Statement As Required Project-wise Procurement Status Weekly Vendor Reconciliation Report Monthly Cost Saving / Negotiation Report Monthly Critical / Delayed Material Report Daily Key Performance Indicators (KPIs)

• Procurement TAT and on-time PO release

• On-time material delivery

• Purchase cost savings

• Vendor performance and reliability

• PO vs. actual purchase variance

• Procurement process adherence

• Accuracy of procurement documentation

• Timely closure of vendor discrepancies

• 3-way matching accuracy

• Reduction in project material shortages and procurement delays Required Skills

• Vendor negotiation and management

• Purchase and procurement processes

• MS Excel / Google Sheets

• ERP / procurement software experience

• Robust follow-up and coordination skills

• Cost comparison and commercial analysis

• Documentation and MIS preparation

• Good communication and interpersonal skills

• Ability to coordinate with Projects, Engineering, Stores, Logistics and Accounts Preferred Experience Experience in construction, infrastructure, sports infrastructure, manufacturing, interiors, engineering or project-based organizations will be preferred.

📌 Procurement Executive (Hyderabad)
🏢 4K Sports Infra
📍 Hyderabad