Job Title: Event Operations Executive (Exhibitions & AV Production)

? Job Summary

We are seeking a detail-oriented and technically sound Event Operations Executive to oversee the end-to-end execution of our events, exhibitions, and main hall setups. In this role, you will bridge the gap between design concepts and ground-level execution. You will manage stall fabrication, vendor alignments, and technical hall setups—including advanced stage layouts, LED walls, and comprehensive AV systems—to ensure flawless event delivery.

? Key Responsibilities

- Stall Design & Fabrication Management
- Blueprint Translation: Review 3D stall designs and technical layout drawings to ensure they are structurally feasible and optimized for the allocated space.
- Fabrication Oversight: Supervise the production and build-up of customized exhibition stalls, ensuring the highest standards of materials, finishes, and safety compliance.
- On-Site Construction: Manage the move-in, assembly, and dismantling schedules for all exhibition elements within strict venue timelines.
- Inside Hall & Stage Setup
- Stage & LED Production: Direct the installation of stage structures, backdrop fabrications, and high-resolution Stage LED Walls (including mapping, sizing, and content resolution checks).
- Audio-Visual (AV) Control: Coordinate the deployment of comprehensive AV systems, including line arrays, microphones, lighting rigs, trussing, and switching equipment.
- Technical Rehearsals: Run soundchecks, lighting cues,



and LED screen dry-runs with technicians and emcees prior to showtime to preempt technical glitches.
- Vendor & Logistics Operations
- Sourcing & Negotiation: Source reliable fabrication vendors, AV suppliers, and local manpower, negotiating budgets without compromising on quality.
- Inventory & Logistics: Track the movement of event materials, equipment, and collateral to and from the venue.
- Compliance & Safety: Secure necessary venue permissions, structural stability certificates, and electrical load approvals.

? Qualifications & Skills

Technical Expertise

- Deep understanding of materials (MDF, Maxima, Octanorm, paint finishes, flex printing).
- Technical knowledge of AV technology, including LED processors, media servers, audio mixers, and stage lighting.

?️ Core Competencies

- Crisis Management: Ability to manage crisis if arises, under extreme time constraints.
- Vendor Management: Strong negotiation and relationship-building skills with local vendors and fabricators.
- Time Management: Proven track record of managing tight setup windows.

? Experience & Education

- Education: Bachelor’s degree in Event Management, Production, Engineering, or a related field (preferred but not mandatory if backed by experience).
- Experience: 1–4 years of hands-on operations experience specifically within corporate events, large-scale exhibitions, or B2B trade shows.

? Physical & Work Setting Demands

- Travel: Willingness to travel.
- Hours: Ability to work irregular hours.

📌 Event Operations Executive (Mumbai)
🏢 Shaavi Events
📍 Mumbai