Role Overview

We are seeking a highly organized and analytical Conference Executive to assist in the planning and execution of our architecture and design events. This role requires a strong administrative skill set, an eye for detail, and the ability to communicate effectively with stakeholders. The ideal candidate should be comfortable handling calls, conducting research, and ensuring seamless coordination of event logistics.

Key Responsibilities

- Administrative Support: Manage documentation, schedules, databases, and other event-related materials.
- Communication &
- Coordination: Handle calls, interact with speakers, and attendees professionally, and facilitate smooth correspondence.
- Analysis &
- Reporting: Assist in evaluating event performance, audience engagement, and logistics to improve future conferences.
- Research &
- Industry Awareness: Conduct basic research on architecture and design trends to support content development.
- Multitasking &
- Speed: Work in a fast-paced environment, juggling multiple tasks efficiently while maintaining accuracy.
- Technical Proficiency: Utilize Microsoft Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides, Drive)



for data management, reporting, and presentations.
- On-Site &
- Remote Event Assistance: Support the execution of live and virtual events, ensuring all aspects run smoothly.

Required Skills &

- Qualifications

- 0-1 year in event coordination, administration, or a related role. Experience in architecture and design industry is a plus.

- Understanding of architecture, design, and related sectors. Preferred with architecture / design education
- Excellent verbal and written communication skills; must be confident in making calls and engaging with industry professionals.
- Ability to prioritize tasks, manage time efficiently, and ensure accuracy in execution.
- A proactive approach to troubleshooting and resolving issues.
- Willingness to adapt to agile event needs and occasional travel for conferences.

Preferred (Nice To Have)

- Educational background in architecture or design.
- Previous experience in the architecture and design industry.
- Interest in content management, conferences, and architecture-related events.

📌 Conference Executive – Urgent Hiring (Mumbai)
🏢 Coalesce Integrated Brand Solutions
📍 Mumbai