JOB DESCRIPTION
Position: Junior Engineer/Engineer MIS – Solar O&M; Department: Renewable Energy – Solar O&M;

Location:
Hyderabad Function: Solar Operations & Maintenance Reporting To: Manager – Solar O&M; / Head– Solar O&M;

Experience:
1-6 Year

Education:
B.
Tech/Diploma-Electrical
• Purpose of the Role To support the Head Office Solar O&M; team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related; activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making. The role will act as the central HO coordination point for PGT, HOTO, O&M; readiness, action trackers, vendor bills and pending O&M; activities, working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.
• Key Roles & Responsibilities 2.1 PGT & HOTO Coordination
• Track and follow up on Plant Guarantee Test (PGT) activities across all projects.
• Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure.
• Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation.
• Follow up on Handover & Takeover (HOTO) activities, including:
• Pending punch points
• As-built drawings, test certificates and technical documentation
• Spares, tools, tackles and materials handover
• OEM manuals, warranties and other handover requirements
• Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status.
• Highlight delays and escalate long-pending PGT/HOTO issues to the HO O&M; team. 2.2 MIS & Dashboard Management
• Prepare, update and circulate daily, weekly and monthly Solar O&M; MIS reports.
• Maintain O&M; dashboards covering:
• PGT and HOTO status
• O&M; readiness status
• Manpower deployment
• Generation, availability and PR/CUF data
• Pending activities and open action points
• Other key O&M; KPIs as defined by management
• Ensure timely collection of data from project/site teams as per defined reporting formats and timelines.
• Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams.
• Prepare management-level summaries, status reports and review inputs as required. 2.3 Tracker Preparation & Follow-up
• Prepare and circulate project-wise action trackers after review meetings and discussions.
• Track pending activities, responsible persons, target dates and closure status.
• Regularly follow up with respective stakeholders until closure of each action point.
• Publish periodic ageing analysis of open points and highlight overdue items.
• Escalate critical delays and long-pending issues to the HO O&M; team as per the escalation matrix. 2.4 Stakeholder Coordination
• Coordinate with site teams, project teams, EPC teams, O&M; vendors, contractors, SCM, Commercial, Finance, HR,



QA/QC and other internal/external stakeholders.
• Follow up on pending actions and ensure timely responses and closures.
• Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points.
• Maintain proper communication records, correspondence and action-point history. 2.5 Bills & Commercial Follow-up
• Coordinate and follow up on O&M;/vendor bills, supporting documents, work-completion certifications, approvals and payment status.
• Track pending bills and coordinate with Commercial/Finance and project teams for timely processing.
• Maintain a project-wise bill status tracker with submission, certification, approval and payment details.
• Highlight bills pending beyond defined timelines and support resolution of documentation gaps. 2.6 O&M; Activity Monitoring
• Follow up on planned and pending O&M; activities across projects.
• Monitor status of:
• Preventive Maintenance (PM) schedule compliance
• Breakdown-related actions and restoration status
• RCA and CAPA closure for major failures/incidents
• Major pending works
• Spares and material requirements
• Other O&M; deliverables and statutory/audit observations
• Coordinate with site teams for timely completion and closure of activities.
• Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format. 2.7 Reporting & Documentation
• Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M; documentation.
• Maintain a structured and version-controlled central repository of O&M; data and documents at HO.
• Prepare presentations, review reports and management updates whenever required.
• Support the Solar O&M; team in data analysis, trend analysis and preparation of management reports.
• Ensure records are complete, updated and available for internal reviews and audits. 2.8 Process Standardization & Continuous Improvement
• Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects.
• Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness.
• Support digitalization and automation of MIS reports and dashboards.
• Adhere to company policies, data confidentiality and IMS/quality requirements.
• Key Performance Indicators (KPIs)
• Timely Submission of MIS Reports & Dashboards
• Accuracy & Completeness of Reported Data
• PGT Status Tracking & Closure Follow-up
• HOTO / Punch-Point Closure Tracking
• Action Tracker Closure (%) & Ageing of Open Points
• Pending Vendor Bill Ageing




• PM Compliance & Pending Activity Follow-up
• RCA / CAPA Report Submission Follow-up
• Timely Escalation of Critical Issues
• Timely Circulation of MOMs & Management Updates
• Stakeholder Responsiveness & Satisfaction
• Authority The Position Shall Have Authority To:
• Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines.
• Circulate MIS reports, trackers and MOMs to relevant stakeholders.
• Follow up directly with internal teams, vendors and contractors on pending actions.
• Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M; / Head – Solar O&M.;
• Recommend improvements to reporting formats, trackers and coordination processes.
• Internal Coordination The Role Will Coordinate With:
• Manager / Head – Solar O&M;
• Site O&M; Teams
• Project Execution / EPC Teams
• Central Monitoring / SCADA Team
• Procurement / SCM
• Commercial / Contracts Team
• Finance
• HR
• QA/QC
• HSE
• IT / Digital Teams
• External Coordination The Role Will Coordinate With:
• O&M; Vendors / Contractors
• EPC Contractors
• OEMs / Service Providers
• Plant Owner / Client (as required)
• Testing Agencies (for PGT-related follow-up)
• Key Interfaces During Project Transition Particular focus shall be given to tracking and reporting the following transition activities: Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M; Readiness → COD/Commercial Operation → Stable O&M; The incumbent shall track the status of each stage across all projects, maintain up-to-date trackers, and highlight delays and pending requirements to the HO O&M; team so that projects transition smoothly to routine O&M.;
• Core Competencies Technical

Skills:
• Strong MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards
• MS PowerPoint for management presentations and review decks
• MS Word and Outlook for documentation and communication
• Working knowledge of Solar PV plant equipment, O&M; processes and key performance parameters (Generation, PR, CUF, Availability)
• Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA
• Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage Behavioral

Skills:
• Strong follow-up and closure orientation
• Positive verbal and written communication
• Coordination and stakeholder management
• Attention to detail and data accuracy
• Analytical and problem-solving ability
• Planning, prioritization and time management
• Ownership, accountability and ability to work under deadlines
• Team player with a professional attitude Key Competencies:
• MIS & Reporting
• Dashboard & Tracker Management
• PGT & HOTO Follow-up
• Stakeholder Coordination
• Documentation & Record Management
• Data Analysis & Presentation
• Escalation & Closure Management

📌 Engineer (MIS) - Solar O&M (Hyderabad)
🏢 Bondada Group
📍 Hyderabad