Key Responsibilities
& Tasks:
• Vendor Management:
• Regularly coordinate, contact, and communicate with external vendors and service providers.
• Maintain follow-ups for supplies, deliverables, bills, and service agreements to ensure uninterrupted office operations.
• Task Management & Tracking :
• Prepare, assign, and update daily/weekly task lists on software for team members.
• Monitor task progress, track deadlines, and ensure seamless internal workflow coordination.
• Calendar & Meeting Management:
• Schedule calendars, arrange internal/external meetings, and set up conference rooms or virtual links.
• Send out timely meeting reminders, manage rescheduling requests, and handle leadership schedules.
• General Administrative Support:
• Manage front-desk operations, handle incoming calls, emails, and direct visitors/clients appropriately.
• Maintain office inventory, stationery, and equipment, ensuring timely reordering.
• Assist internal teams with documentation, data entry, and basic reporting tasks aligned with company standards.
• Support HR and management in organizing company events, internal communications, and onboarding formalities. Requirements




•

Education:
Graduate in any discipline (B.
Com, BBA, BA, or equivalent preferred).
•

Experience:
0 to 1 year of experience in administration, office coordination, or a related role (freshers with exceptional organizational skills can apply).
• Communication Skills (Must-Have): Excellent written and verbal communication skills in English to professionally interact with internal teams, management, and external vendors.
• Technical

Skills:
Familiarity with productivity tools (MS Office, Google Workspace) and basic knowledge of HR/Admin software is a strong plus.
• Attributes: High attention to detail, stellar multi-tasking capabilities, time-management skills, and a proactive problem-solving attitude Benefits
• Adaptable Timings: Work-life harmony with adaptable shift timings.
• Dynamic Work Culture: A collaborative office environment at a growing global firm with immense learning opportunities.
• Career Growth: Mentorship and structured exposure to corporate operations for early-career professionals.

📌 Admin Executive (Ahmedabad)
🏢 Stellaripe
📍 Ahmedabad