Role & responsibilities
Calendar & Schedule Management
Manage and maintain the executive's calendar, appointments, meetings, and travel schedules.
Prioritize meetings and ensure effective time management.
Coordinate internal and external meetings, conferences, and events.
Communication Management
Screen, prioritize, and respond to emails, calls, and correspondence.
Draft skilled emails, presentations, reports, and business documents.
Act as a liaison between the executive and internal/external stakeholders.
Meeting Coordination
Prepare agendas, presentations, and supporting documents for meetings.
Attend meetings as required, record Minutes of Meeting (MOM), and track action items.
Follow up with stakeholders to ensure timely closure of assigned tasks.
Travel & Logistics
Arrange travel bookings, accommodation, transportation, and itineraries.
Manage travel-related documentation and expense reconciliation.
Project & Task Tracking
Monitor key projects and initiatives assigned by the executive.
Maintain trackers, dashboards, and status reports.
Ensure timely follow-up and escalation of pending matters.
Data Management & Reporting
Compile, analyze,



and present business data in a concise and actionable format.
Prepare periodic MIS reports, presentations, and management summaries.
Maintain accurate records and documentation.
Stakeholder Coordination
Coordinate with branch teams, Head Office departments, vendors, and business partners.
Facilitate communication and ensure seamless execution of decisions.
Confidentiality & Administration
Handle sensitive business and personal information with complete confidentiality.
Manage administrative tasks, documentation, and record-keeping.
Support the executive in special assignments and strategic initiatives.
Personal Assistance Support
Assist with personal scheduling, appointments, and other assigned personal matters.
Coordinate family, social, and personal commitments as required while maintaining discretion.

Preferred candidate profile

Key Competencies
Planning & Organizing
Time Management
Confidentiality & Integrity
Communication & Interpersonal Skills
Follow-up & Execution Excellence
Analytical Thinking
Proactiveness & Ownership
Skilled Etiquette and Relationship Management

📌 Personal Assistant Mumbai (India)
🏢 Waman Hari Pethe Jewellers
📍 India