Purpose of the Role The Back Office Executive will be responsible for managing day-to-day administrative and operational activities, maintaining accurate records, handling documentation, updating data, and coordinating with internal teams to ensure smooth business operations.

Key Responsibilities
1. Data Entry & Documentation
• Enter, update, and maintain accurate data in company systems and Excel sheets.
• Prepare and maintain reports, records, forms, and other documentation.
• Ensure proper filing and organization of physical and digital documents.
• Verify data and documents for accuracy and completeness. 2. MIS & Reporting
• Prepare daily, weekly, and monthly MIS reports.
• Maintain databases and operational records.
• Track and update relevant business information.
• Support management with required reports and data analysis.
• Use MS Excel for data management, reconciliation, and reporting. 3. Coordination & Operations
• Coordinate with different departments for required information and documents.
• Follow up with internal teams regarding pending tasks and documentation.
• Assist in processing orders, invoices, purchase/sales documents, or other operational records as required.
• Ensure timely completion of assigned back-office activities. 4. Administrative Support
• Handle routine office administration and coordination.
• Maintain records of correspondence, documents, and transactions.
• Assist senior team members in day-to-day operational activities.
• Support the HR, Accounts,



Sales, or Operations team whenever required. 5. Communication & Follow-up
• Communicate with internal teams regarding work status and pending requirements.
• Follow up on outstanding documents, approvals, and tasks.
• Maintain qualified communication with employees, clients, vendors, or other stakeholders when required. Required Qualifications
• Graduate in any discipline; B.
Com/BBA/Bachelor's degree preferred.
• 0–3 years of experience in back-office, administration, MIS, operations, or a similar role.
• Good knowledge of MS Excel and MS Office.
• Basic knowledge of data entry, documentation, and reporting.
• Knowledge of ERP/software systems will be an advantage. Required Skills
• Good communication and coordination skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Basic analytical and problem-solving skills.
• Proactive and responsible approach to work.
• Ability to maintain confidentiality of company information. Key Performance Indicators (KPIs)
• Accuracy of data and documentation.
• Timely completion of reports and assigned tasks.
• Quality and maintenance of records.
• Timely follow-up and coordination.
• Reduction of errors in data and documentation.
• Responsiveness to internal departments and management requirements.
• Adherence to company policies and procedures.

📌 Back Office Executive (Kolkata)
🏢 Nextgen Business Support Services
📍 Kolkata