About the Role

We are looking for a proactive, organised, and detail-oriented Executive Assistant to provide administrative and coordination support to CEO . The ideal candidate should be capable of managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of day-to-day activities.

Key Responsibilities
Calendar & Schedule Management: Manage the executive’s calendar, schedule meetings, coordinate appointments, and prioritise commitments effectively.
Meeting Coordination: Organise internal and external meetings, prepare agendas, coordinate with stakeholders, and track action items to ensure timely closure.
Travel & Logistics: Plan and coordinate domestic and international travel, including flight bookings, accommodation, transportation, and itineraries.
Communication Management: Handle emails, calls, and correspondence on behalf of the executive, ensuring timely responses and follow-ups.
Stakeholder Coordination: Liaise with internal teams, business partners, clients, and external stakeholders to facilitate seamless communication.
Documentation & Reporting: Prepare presentations, reports, meeting minutes, and other business documents as required.




Task & Follow-up Management: Track important assignments, deadlines, and pending deliverables to ensure timely completion.
Confidentiality: Handle sensitive business information and leadership communications with discretion and professionalism.
Administrative Support: Manage expense reports, reimbursements, meeting logistics, and other administrative requirements.

Required Skills & Qualifications
Bachelor’s degree in Business Administration, Management, or a related field.
2–4 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative coordination role.
Excellent verbal and written communication skills.
Solid organisational, multitasking, and time-management abilities.
Proficiency in MS Office, particularly Excel, PowerPoint, and Outlook, along with calendar management tools.
Robust stakeholder management and interpersonal skills.
High attention to detail, discretion, and the ability to handle confidential information.
Ability to work in a quick-paced environment, manage competing priorities, and anticipate leadership requirements.

📌 Executive Assistant Bangalore Metropolitan Area
🏢 Third Wave Coffee
📍 Bangalore Metropolitan Area