Job Description for VMA Back office staff

NOTE: Sunday working

Purpose : To support VMA EC for all back end work and make VMA operation working streamlined, effective and punctual. Job Title : Back Office Administrator Reporting To : First Reporting: Secretary (in absence of Secretary to President) Second reporting to : OB Office Location : Secretary’s personal Office

Key Responsibilities
Membership Management
Conduct tele-calling for membership outreach and renewals. :
Maintain updated membership records and track kit distribution.
Handle registrations for events, workshops, and current memberships.
Office Administration & Record Keeping Maintain comprehensive office records including:
Membership details
Expenses and accounts
Session details
Speaker travel and stay arrangements o Minutes of EC meetings, GBMs, and AGMs o Event reports, news articles, videos, and photographs Manage all administrative tasks such as travel, food, and venue arrangements for events, Genesis programs, and family events.




Accounts & Finance Support :
Perform basic bookkeeping activities.
Assist in preparing the Treasurer’s Report.
Generate Proforma Invoices (PI) for membership, sponsorship, events, workshops, etc., and follow up for payments.
Event & Coordination Support :
Coordinate during events including communication, MARCOM, and volunteer management.
Provide administrative support to the Project Director for sessions and events.
Schedule online meetings for speaker briefings, event updates, and EC activities.
Assist with AIMA activity coordination and circulate relevant updates.
External Coordination & PR
Conduct personal visits to institutes and offices for VMA activities, support, and public relations.
Present VMA nominations at various platforms as guided by the Executive Committee.

Pay: ₹180,000.00 - ₹240,000.00 per year

Work Location: In person

📌 Back Office Administrator Gandhibagh
🏢 Vidarbha Management Association
📍 Gandhibagh