MEENAKSHI SUNDARARAJAN ENGINEERING COLLEGE

JOB DESCRIPTION (JD)

Position: Men's Hostel Warden – Full-Time

Institution: Meenakshi Sundararajan Engineering College (MSEC)

1. ABOUT THE COLLEGE

Meenakshi Sundararajan Engineering College (MSEC) is an engineering institution under the Meenakshi Sundararajan Group of Institutions (MSGI). The institution focuses on academic excellence, technical education, discipline, professional development and the overall growth of students.

The college aims to provide a safe, disciplined, clean and supportive environment that enables students to focus on their academic pursuits and personal development.

The Men's Hostel Warden plays a vital role in maintaining a secure, hygienic and well-organised residential environment for students, ensuring that hostel facilities, student welfare and daily operations meet institutional standards.

Note: The college's official historical milestones and founding year should be added after verification against the institution's official records.

2. JOB PURPOSE

To manage the overall administration and day-to-day functioning of the Men's Hostel, ensuring student safety, discipline, attendance, authorised movement, cleanliness, food quality, health and well-being, infrastructure maintenance, fire safety and compliance with institutional hostel policies.

The Warden shall serve as the primary point of coordination between hostel students, parents, security personnel, housekeeping staff, food service providers, maintenance teams and college management.

3. KEY ROLES AND RESPONSIBILITIES

A. Hostel Administration and Daily Operations

1. Supervise the overall day-to-day functioning of the Men's Hostel.

2. Ensure that hostel rules, regulations, timings and institutional policies are strictly followed.

3. Maintain accurate records of hostel residents, room allocations, student details, emergency contacts and parent/guardian information.

4. Conduct regular hostel inspections to ensure that all facilities are functioning properly.

B. Student Movement, Attendance and Permission Control

1. Monitor and regulate student entry and exit from the hostel.

2. Maintain accurate records of student movement, including departure time, return time, purpose and approved permission.

3. Ensure that students leave the hostel premises only with the required authorisation.

4. Verify leave requests, outing permissions and overnight stay requests in accordance with institutional policy.

B. Student Movement, Attendance and Permission Control

1. Monitor and regulate student entry and exit from the hostel.

2. Maintain accurate records of student movement, including departure time, return time, purpose and approved permission.

3. Ensure that students leave the hostel premises only with the required authorisation.

4. Verify leave requests, outing permissions and overnight stay requests in accordance with institutional policy.

C. Student Discipline and Behaviour Management

1. Ensure that students follow hostel rules, discipline standards and institutional codes of conduct.

2. Monitor student behaviour in rooms, corridors, common areas, dining halls and outdoor spaces.

3. Prevent ragging, bullying,



harassment, physical altercations, substance misuse and other prohibited activities.

4. Address complaints and conflicts between students fairly and professionally.

5. Counsel students on discipline, personal responsibility, cleanliness and respectful behaviour.

D. Hostel Cleanliness and Housekeeping

1. Ensure that the entire hostel premises are maintained in a clean, hygienic and orderly condition.

2. Supervise housekeeping personnel and monitor completion of daily cleaning schedules.

3. Ensure regular cleaning of:

- Student rooms and corridors.

- Staircases, balconies and common areas.

- Dining halls and food service areas.

- Restrooms, toilets, bathrooms and wash areas.

- Drinking water points.

- Hostel entrances and surrounding premises.

4. Establish and monitor daily, weekly and periodic deep-cleaning schedules.

5. Ensure proper disposal of waste and prevent the accumulation of garbage.

E. Restroom and Bathroom Hygiene

1. Inspect all toilets, bathrooms, urinals, washbasins and bathing areas regularly.

2. Ensure that restrooms are cleaned and disinfected according to the prescribed schedule.

3. Check the availability of water, proper drainage, lighting, ventilation and functional plumbing.

4. Ensure that taps, flush systems, doors, locks and other fittings remain in good working condition.

F. Student Food Quality and Dining Hall Management

1. Monitor the quality, taste, freshness and nutritional adequacy of food served to hostel students.

2. Conduct regular inspections of the kitchen, dining hall, food storage areas and food-serving arrangements.

3. Ensure that food is prepared and served under hygienic conditions.

4. Check that drinking water and food storage practices meet applicable hygiene requirements.

G. Student Safety and Security

1. Take overall responsibility for monitoring hostel safety and promptly reporting security risks.

2. Ensure that hostel gates, entry points, doors, windows, staircases and common areas are secure.

3. Coordinate with security guards to ensure continuous monitoring of entry and exit points.

4. Conduct regular rounds of the hostel, including corridors, staircases, common areas and outdoor surroundings.

H. Student Health and Medical Emergencies

1. Monitor student welfare and respond promptly when students report illness, injury or health concerns.

2. Maintain updated emergency contact information for students and their parents/guardians.

3. Ensure that students who fall ill receive timely medical assistance.

4. Coordinate transportation to the nearest appropriate medical facility when necessary.

I. Fire Safety and Emergency Preparedness

1. Ensure that fire extinguishers, fire alarms, emergency lights and other installed fire safety equipment are accessible and maintained.





2. Coordinate periodic inspections of fire safety equipment with the authorised safety or maintenance team.

3. Ensure that fire exits, corridors, staircases and evacuation routes remain explicit and unobstructed.

4. Display emergency contact numbers and evacuation instructions in visible locations.

5. Conduct or coordinate fire safety awareness sessions and evacuation drills according to the institutional schedule.

J. Hostel Ground and Outdoor Area Maintenance

1. Ensure that the hostel ground, open spaces, pathways and surrounding areas remain clean, safe and usable.

2. Monitor the condition of outdoor play areas and recreational spaces used by students.

3. Ensure that waste, broken materials and other obstructions are removed promptly.

4. Check for potholes, slippery surfaces, damaged pathways, exposed cables and other hazards.

K. Hostel Infrastructure and Maintenance

1. Conduct routine inspections of student rooms, beds, furniture, doors, windows, electrical fittings and plumbing.

2. Maintain a register of maintenance complaints and ensure that each complaint is assigned for action.

3. Coordinate with electrical, plumbing, civil, water supply and other maintenance personnel.

4. Prioritise urgent defects that may affect student safety, sanitation or essential services.

L. Student Welfare and Grievance Handling

1. Act as the first point of contact for students' hostel-related concerns.

2. Listen to student complaints regarding safety, food, cleanliness, room allocation, discipline and facilities.

3. Resolve routine issues promptly and refer serious or sensitive matters to the appropriate college authority.

4. Maintain a grievance register with the date of complaint, issue, action taken, responsible person and closure status.

5. Conduct periodic interactions with students to understand their concerns.

M. Hostel Staff Supervision

1. Supervise security guards, housekeeping personnel and other hostel support staff within the assigned scope.

2. Allocate duties and communicate daily work expectations.

3. Monitor attendance, punctuality, conduct and completion of assigned responsibilities.

4. Ensure that staff follow safety, hygiene and student-protection requirements.

5. Conduct routine checks of duty registers, cleaning checklists and security records.

6. Report staff shortages, negligence, misconduct and training requirements to the designated authority.

7. Coordinate with the canteen manager and maintenance team without interfering with their formal reporting structures.

N. Records, Reporting and Compliance

1. Maintain updated student registers, room allocation records and authorised movement records.

2. Maintain daily inspection records for cleanliness, restrooms, food quality and safety.

3. Maintain incident, medical emergency, grievance and maintenance registers.

4. Submit daily or shift-wise reports on critical hostel operations, as required.

5. Submit weekly summaries of student movement violations, complaints, food quality, cleanliness and unresolved maintenance issues.

Pay: From ₹45,000.00 per month

Work Location: In person

📌 Men's Hostel Warden (Chennai)
🏢 Meenakshi Sundararajan Engineering College
📍 Chennai