Job Purpose

To manage and coordinate the end-to-end
recruitment process, from receiving manpower requirements and obtaining
necessary approvals to sourcing, candidate coordination, offer release, on-boarding
and related recruitment documentation. The role will also be responsible for
maintaining an updated talent pool and recruitment MIS to support current and
future manpower requirements.

Key Responsibilities

A. Manpower Requisition & Approval

- Receive and
verify Manpower Requisitions (MRFs) raised by factories
and various departments at Head Office.

- Compile and
consolidate manpower requirements received from different factories and
departments at HO.

- Verify the
requirements in terms of position, designation, department, number
of vacancies, replacement/new position and other relevant details.

- Coordinate
with the concerned HRD personnel for obtaining management approval for the
manpower requirements.

- Prepare and
maintain a consolidated MRF sheet covering all approved
and pending manpower requirements.

- Coordinate
with the Corporate Office for obtaining necessary approvals for the
consolidated manpower requirements.

- Maintain
proper records of approved, pending and closed manpower requisitions.

B. Recruitment & Candidate Sourcing

- Verify
approved manpower requirements and initiate recruitment activities
accordingly.

- Prepare and
post job requirements on relevant job portals and other
appropriate sourcing channels.

- Search and
source suitable candidates based on the approved job requirements.

- Screen
resumes and shortlist candidates based on qualification,
experience, skills, job fit and other position-specific requirements.

- Coordinate
with the concerned HR/Department Heads for interview scheduling and
candidate evaluation.

- Maintain
regular follow-up with candidates throughout the recruitment process.

- Ensure




timely closure of open positions as per the approved manpower requirement.

C. Candidate Database & Talent Pool

- Create and
maintain a candidate database/talent pool of profiles
received through various sources.

- Organize
and maintain the database department-wise and designation-wise for easy future reference.

- Regularly
update candidate status, interview details, selection status and other
relevant information.

- Utilize the
existing candidate pool for future vacancies wherever suitable profiles
are available.

- Ensure
confidentiality and accuracy of candidate information and recruitment
records.

D. Candidate Documentation & Offer
Letter Coordination

- Coordinate
with selected candidates for collecting all required pre-employment
and joining documents.

- Verify the
completeness of documents and follow up with candidates for any pending
information.

- Share the
required details and documents with the Corporate Office for processing
and release of Offer Letters.

- Coordinate
with candidates and Corporate Office to ensure timely release and
acceptance of Offer Letters.

- Maintain
records of offers released, accepted, declined and pending.

E. Pre-Joining & Onboarding Coordination

- Maintain
regular communication with selected candidates during the notice period
and until their date of joining.

- Follow up
with candidates to ensure that they join on the committed date.

- Coordinate
with the respective HR/Department Heads regarding the candidate's joining




and onboarding requirements.

- Coordinate
with the concerned Heads of Department for IT asset and system
requirements for new joiners.

- Inform the
IT Department well in advance regarding the required laptop/desktop,
email ID, system access and other IT assets, as applicable.

- Ensure that
the necessary onboarding arrangements are initiated before the candidate
joins.

- Track
joining status and update recruitment records accordingly.

F. Appointment Letter Coordination

- Prepare the
required details of new joiners for Appointment Letter preparation on a monthly basis.

- Consolidate
the new-joiner details and coordinate with the Corporate Office for
preparation and release of Appointment Letters.

- Follow up
for timely completion and maintain proper records of appointment letters
issued.

G. Recruitment MIS & Reporting

- Prepare and
maintain regular recruitment MIS and reports covering
manpower requirements, sourcing, interviews, selections, offers, joining
status and open positions.

- Maintain
updated records of manpower requisitions and recruitment status.

- Prepare any
other recruitment-related reports as required by the Reporting Manager.

- Provide
recruitment-related data and information whenever required for management
review.

Requirements

Required Skills:

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- Excellent oral and written communication skills
in English.

- Ability to read, write and speak Kannada is
mandatory.

- Good
knowledge of recruitment and talent acquisition processes.

- Valuable
sourcing and resume screening skills.

- Strong
coordination and follow-up skills.

- Good
interpersonal and candidate-handling skills.

- Good
working knowledge of MS Excel, MS Word and email communication.

- Ability to
maintain recruitment databases and MIS.

​

📌 Officer - Talent Acquisition (Bengaluru)
🏢 Important Business
📍 Bengaluru