Rotational Shifts

- Gather all incoming and outgoing mail from designated points at scheduled intervals,

*Sort and organize mail based on predefined time slots to avoid delays and streamline distribution.

*Ensure that all items are dispatched or delivered within their allotted time windows,

*Maintain clear communication with departments and track urgent or sensitive mail until completion.

- Coordinating with transportation vendors to ensure timely and adequate cab arrangements is a key daily operational responsibility. *This involves continuous followups with multiple vendors to confirm vehicle availability, allocate the right type of cabs based on demand, and manage lastminute changes.

*Effective vendor coordination ensures timely pickups and drops, minimizes disruptions, and maintains a smooth and reliable transport experience for all users.

*Preparing daily transport rosters and handing over printed log sheets to vendors ensures accurate planning and smooth deployment of cabs. *This includes organizing pickup/drop details, finalizing route assignments, and providing vendors with transparent documentation to execute operations efficiently and on time.

- Managing employee calls and emails related to homedrop and shuttle transport, including coordinating with the Transport Team for clubbing requests, ensures timely support, smooth communication, and efficient resolution of transportrelated issues.
- Coordinating with security services to arrange escorts for homedrop ensures safe and compliant transportation for female employees. This includes scheduling escorts based on roster requirements and ensuring their timely deployment for each designated route.

*Overseeing the drop zone area to ensure smooth and orderly boarding of employees, managing cab flow, assisting employees, and coordinating with drivers and security to maintain safety, discipline, and timely vehicle movement.
- Monitoring shuttle movement to ensure it reaches the station on time for scheduled pickups, helping maintain punctuality and smooth commuter flow.
- Preparing the Daily Status Report (DSR) involves compiling and summarizing the days transport operations, including cab utilization, shuttle performance, issues encountered, vendor updates, and key action points. The report ensures transparency, tracks daily performance, and supports smooth operational planning.



Preparing the Monthly Home Drop MIS report involves compiling and analyzing data on homedrop transport usage, cab deployment, vendor performance, and cost details. The report provides a consolidated monthly overview to support planning, tracking, and decisionmaking for transport operations. Preparing the Monthly Shuttle Service MIS report involves compiling ridership data, shuttle schedules, punctuality performance, deviations, and vendor service quality. The report provides a complete monthly overview to support planning, optimization, and operational decisionmaking for shuttle services. Organizing monthly drivers briefings to ensure they are updated on safety guidelines, transport protocols, route changes, and compliance requirements, helping maintain reliable and disciplined transport operations. Preparing the Monthly Accruals Report involves compiling estimated transportrelated expensessuch as cab usage, shuttle operations, vendor charges, to accurately reflect monthly financial obligations. This ensures proper budgeting, cost tracking, and financial planning. Preparing the Monthly MMR (Monthly Management Report) Data involves compiling key transport metricsincluding usage trends, service performance, cost insights, vendor efficiency, and issue summaries—into a visual, easytoread format for management review and decisionmaking. Coordinating and organizing the monthly vendor meeting, including scheduling, preparing agendas, gathering performance updates, and ensuring proper documentation of the Minutes of Meeting (MOM) to track action points and drive operational improvements. Preparing the Monthly Cab Compliance Report involves reviewing and verifying all compliance parameters—such as vehicle documents, driver verification, safety equipment, GPS status, and regulatory requirements—to ensure all deployed cabs meet company and statutory standards. Preparing the Monthly Cab Utilization Report involves tracking daily cab usage, compiling data on trips, occupancy, vehicle deployment, and service efficiency,



and consolidating it into a monthly summary to support cost control, planning, and performance analysis. Coordinating with the transport vendor to schedule regular vehicle health checkups, ensuring all cabs are inspected for safety, mechanical condition, documentation, and compliance to maintain reliable and secure transport operations. Conducting cab compliance checkups to verify vehicle documents, driver credentials, safety equipment, and regulatory standards, ensuring all deployed cabs meet company policies and statutory requirements for safe and reliable transport operations. Preparing incident or accident reports involves documenting any transportrelated events, capturing details of the incident, parties involved, timelines, immediate actions taken, and vendor responses, ensuring transparency, safety compliance, and timely escalation for corrective measures. Ensuring continuity of transport operations by arranging a backup cab immediately during breakdowns or delays, and conducting a detailed investigation for any transportrelated incident to document facts, identify causes, and coordinate corrective actions with the vendor. Coordinating and arranging BCP (Business Continuity Plan) vehicles to ensure uninterrupted transport operations during emergencies, peak demand, or unforeseen situations, securing timely support from vendors and maintaining operational readiness at all times. Coordinating cab arrangements for IT pickup or drop, including aligning with the Facility team for porter boy availability and ensuring proper deployment of the cab along with IT systems, to support smooth and timely transport of equipment and personnel. Coordinating and arranging immediate medical cab support during emergencies, ensuring quick vehicle availability, timely response, and safe transportation of the concerned employee to the required medical facility. Coordinating with the executive car vendor to arrange bookings for stakeholders, ensuring timely vehicle deployment, realtime tracking, and smooth endtoend transport support for business requirements. Coordinating with stakeholders and internal SPOCs to ensure seamless communication, timely updates, and smooth delivery of all transportrelated services, while addressing requirements and resolving issues efficiently.

Mobile No : +91 (phone hidden)

Email ID: [email protected]

📌 Transport Executive (Mumbai)
🏢 ISS India
📍 Mumbai